Section

(1000) Community Relations

Policy Name

Regulation: Use of School Facilities

Policy Number

1330.1 REG

Dates Revised

10/10/1989. 2/10/2003, 11/9/2015, 4/15/2019, 6/10/2024

  1. Regulations for Facilities Use

  1. All requests for use of a school building will be made through the district electronic system for reserving use of facilities, found on the district website accessible through the “community” tab. When necessary, persons or groups may be referred to the Superintendent's office and/or the Board of Education for approval.

  2. Requests for reservations and scheduling of building facilities are to be made as far in advance of the date requested as is feasible. Advance notice should be given whenever a meeting or reservation is to be canceled.

  3. The only building area or areas to be used are those specifically reserved by and for the organization.

  4. Alcoholic possession or use is strictly prohibited in and around all school facilities and at school sponsored events.

  5. Eating and drinking of non-alcoholic beverages permitted only in areas so designated (no debris is to be discarded on floors at any time).

  6. Use of electronic cigarettes, vapor products and tobacco use of any kind is strictly prohibited in and around all school facilities (buildings and grounds). Failure to comply will result in removal from school grounds and potential legal action.

  7. The person in charge of the activity will report to the custodian upon arrival. Youth groups cannot enter the building until the adult supervisor is present. When an activity is scheduled without a particular person in charge, the building will be opened at the time agreed upon.

  8. If any tables, chairs, or other equipment are removed during the meeting, all items are to be placed back in their original position before leaving.

  9. Only persons that are members of the authorized groups or activity involved may be in the building. Whoever is in charge of such group or activity will be responsible to deal with unauthorized individuals.

  10. The person in charge must check out with the custodian prior to leaving the building. All persons must be out of the building prior to the custodian going off duty.

  11. The group shall provide a certificate of insurance as to liability naming the Town of Plainville as the named insured in an amount of not less than $100,000.000. Such certificate shall be provided in advance of the event.

  12. The schedule of fees will be reviewed annually.

                           

  1.   Additional Regulations Specific to Athletic Field Use
                              

  1. All Plainville Community Schools Athletic Fields ("field" or "fields") use is under the direction of the Superintendent of Schools or designee.

    The fields are available for use by residents, and non-residents, of Plainville in accord with these rules.

    Any scheduled use may be canceled, any request for use may be denied and any group or person may be temporarily or permanently barred from use of the fields if the Superintendent or designee reasonably determines that such action is consistent with the duty to manage the fields effectively. The rules contained in this document are guidelines for the Superintendent or designee to follow. Situations not addressed by these rules or conditions that may have been unanticipated when the rules were written may require the Superintendent or designee to exercise discretion in the resolution of problems. The Superintendent or designee may exercise reasonable judgment to temporarily modify or waive any of these rules or to temporarily invoke additional rules. Appeals of the Superintendent's decision will be to the Board of Education, whose decision shall be final.

  2. School-sponsored events or activities will take precedence for use of the fields.

  3. Fields are restricted to Plainville student use during published school hours. Members of the public may use the walking/jogging track outside of school hours, provided such use does not conflict with school-sponsored use by students.

  4. Shoes worn on the rubberized tract and synthetic turf field must meet district standards. Check with the Athletic Director's office regarding appropriate shoes.

  5. No animals are permitted on the fields at any time, with the exception of service animals.

  6. Field lights will be turned off no later than 10:30 p.m.

  7. The varsity baseball field will be closed in the fall for field repairs.

  8. No roller blades, skates, skateboards or vehicles of any kind, such as bicycles and motorized vehicles, are permitted on the fields or surrounding walkways. Exceptions to this provision are Town maintenance vehicles and those permitted in writing by the Superintendent or designee.

  9. Maintenance of the fields (natural grass and synthetic turf) is the responsibility of Town maintenance staff. No other persons are permitted to perform any work without consent of maintenance staff such as:

  • sweep accumulated water off clay areas to grassy areas;

  • dig holes;

  • remove snow from, or snowplow, the track;

  • add or remove landscaping material to/from the fields

 

  1. No balls or other objects are to be batted or thrown against fences. 

  2. Golfing is not permitted on the fields.