Section (1000) Community Relations
Policy Name Rules and Regulations in the Use of School Facilities
Policy Number 1330.1 REG
Date Approved 10/10/1989
Date Revised 02/10/2003
Date Revised 11/9/15
Date Revised 04/15/2019
Date Revised  
Policy

1. All requests for use of a school building will be made through F.S. Direct, the district electronic system for reserving use of facilities, of the building involved. When necessary, persons or groups may be referred to the Superintendent's office and/or the Board of Education approval.

2. Requests for reservations and scheduling of building facilities are to be made as far in advance of the date requested as is feasible. Advance notice should be given whenever a meeting or reservation is to be cancelled.

3. The only building area or areas to be used are those specifically reserved by and for the organization.

4. Alcoholic possession or use is strictly prohibited in and around all school facilities and at school sponsored events.

5. Eating and drinking of non-alcoholic beverages permitted only in areas so designated. (No debris is to be discarded on floors at anytime.)

6. Use of electronic cigarettes, vapor products and tobacco use of any kind is strictly prohibited in and around all school facilities (buildings and grounds). Failure to comply will result in removal from school grounds and potential legal action.

7. The person in charge of the activity will report to the custodian upon arrival. Youth groups cannot enter the building until the adult supervisor is present. When an activity is scheduled without a particular person in charge, the building will be opened at the time agreed upon.

8. If any tables, chairs, or other equipment are removed during the meeting, all items are to be placed back in original position before leaving.

9. Only persons that are members of the authorized groups or activity involved may be in the building. Whoever is in charge of such group or activity will be responsible to deal with unauthorized individuals

10. The person in charge must check out with the custodian prior to leaving the building. All persons must be out of the building prior to the custodian going off duty.

11. The group shall provide a certificate of insurance as to liability naming the Town of Plainville as the named insured in an amount of not less than $100,000.000. Such certificate shall be provided in advance of the event.

12. The schedule of fees will be reviewed annually by the Director of Administration and Personnel.