Plainville Community Schoosl
Steering Committee Agendas & Minutes

November 18, 2004 Minutes

PLAINVILLE BOARD OF EDUCATION
Committee Minutes

Committee: Plainville Community Schools’ Steering Committee

Date: November 18, 2004

Time: 7:00 pm

Attendees: Robert Ciotto, Jack Mastrianni, Ron Pavano, Michael Sileo, Jay Steeves, Becky Tyrrell, Tom Wazorko, Barbara Willard

Absent: Daniel Dube, Richard Ireland, Kate Lawson, Bill Petit

Also Present: Kathy Binkowski, Dave Jepson, Lynn Logoyke

Vice-Chairman Jay Steeves called the meeting to order at 7:10 pm.

RON PAVANO MADE A MOTION TO APPROVE THE MINUTES OF THE OCTOBER 21, 2004 MEETING. BARBARA WILLARD SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

The committee reviewed the Fletcher Thompson Evaluation and Capital Needs Assessment for Toffolon and High School. Ron Pavano went through the report comparing it to the report that was previously done. He feels the two reports are almost identical. Becky Tyrrell expressed concern regarding the accuracy of the report. The Town Council also had several questions they wished to have clarified.

The committee would like clarification as to what the final motion was at the Town Council meeting as to how to proceed. Kathy Binkowski called the town and they were unable, at that time, to give her the exact motion.

The committee had a very lengthy discussion regarding how they should proceed with the Long Range Plan. Should they go to referendum for Toffolon and the Middle School or should they take the full package to referendum? This includes Toffolon School, Middle School, High School and the old Linden Street School. Discussion followed regarding state funding, rules and regulations, tax rates if the amount was stretched over 5 years, and bonding for the whole package.

RON PAVANO MADE A MOTION TO SEND OUT AN RFP (REQUEST FOR PROPOSAL) FOR THE COMPLETE PROJECT THAT INCLUDES TOFFOLON SCHOOL, MIDDLE SCHOOL, HIGH SCHOOL AND THE OLD LINDEN STREET SCHOOL. MICHAEL SILEO SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

Kathy Binkowski will send out an RFP to architectural firms and ask them to supply their qualifications if they are interested in the project. It will be sent on November 19, 2004 with a due date of December 3, 2004.

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Dr. Binkowski also stated the Education Specifications for the High School should be completed by the end of January.

The Middle School project needs to be completed prior to Toffolon’s move. This is a possible location for the Grade 5 Toffolon students.

The committee will speak to the Middle School staff to list recommendations what to do with the four renovated classrooms after the Grade 5 Toffolon students return to Toffolon.

The committee feels that flexibility is key. Oakhill School has a 7-year lease that began in 2001. A decision on renewal will take place at the end of the lease period.

Lynn Logoyke showed the committee a presentation she did for the PTO. She tried to explain why the order of school improvements is so important using Linden’s swing space and why Toffolon School should be the first school renovated.
➢ Toffolon School needs appropriate spaces
➢ New houses in the area mean more kids
➢ Full day kindergarten.
➢ Universal Pre-School
➢ Handicap Accessibility
➢ Energy
➢ Air Quality
➢ Heating
➢ Safety
➢ Utilities
➢ Lighting
➢ Asbestos

RON PAVANO MADE A MOTION TO ACCEPT CHRISTINA DUTKIEWICZ RESIGNATION FROM THE COMMITTEE. TOM WAZORKO SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY. A LETTER OF THANK YOU FOR HER SERVICES WILL BE SENT.

Becky Tyrrell was wondering if the enrollment projections would be updated. Kathleen Binkowski said, “We would update if we receive information regarding new home development, which would mean an influx of students. Projections are updated each October 1”.

The committee feels they should:
➢ Talk to the architects
➢ Monitor housing developments
➢ Review Bob Metcalf’s presentation on debt
➢ Focus on need for the buildings in the future not enrollment projections

Ron Pavano feels that it is very important for a representative from the Town Council to be present at each Steering Committee meeting. The committee agreed.

Patrick Ringrose, Chairman of the Board of Education during Citizen’s Comments, agreed that the Town Council should be invited to the meetings.

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RON PAVANO MADE A MOTION TO OFFICIALLY REQUEST A TOWN COUNCIL REPRESENTATIVE BE PRESENT AT EVERY PLAINVILLE COMMUNITY SCHOOLS’ STEERING COMMITTEE MEETING. TOM WAZORKO SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

Kathy Binkowski will request in writing that a Town Council member be present at every meeting.

JACK MASTRIANNI MADE A MOTION TO ADJOURN THE MEETING. TOM WAZORKO SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY. The meeting was adjourned at 9:05 pm.

The next meeting will be held on Tuesday, December 7, 2004 at Toffolon School in the Teacher’s Lounge at 7:00 pm.

Respectfully Submitted,

Tina Gryguc
Recording Secretary

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MOTIONS MADE AT THE
PLAINVILLE COMMUNITY SCHOOLS’ STEERING COMMITTEE MEETING
THURSDAY, NOVEMBER 18, 2004

RON PAVANO MADE A MOTION TO APPROVE THE MINUTES OF THE OCTOBER 21, 2004 MEETING. BARBARA WILLARD SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

RON PAVANO MADE A MOTION TO SEND OUT AN RFP (REQUEST FOR PROPOSAL) FOR THE COMPLETE PROJECT THAT INCLUDES TOFFOLON SCHOOL, MIDDLE SCHOOL, HIGH SCHOOL AND THE OLD LINDEN STREET SCHOOL. MICHAEL SILEO SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

RON PAVANO MADE A MOTION TO ACCEPT CHRISTINA DUTKIEWICZ RESIGNATION FOR THE COMMITTEE. TOM WAZORKO SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY. A LETTER OF THANK YOU FOR HER SERVICES WILL BE SENT.

RON PAVANO MADE A MOTION TO OFFICIALLY REQUEST A TOWN COUNCIL REPRESENTATIVE BE PRESENT AT EVERY PLAINVILLE COMMUNITY SCHOOLS’ STEERING COMMITTEE MEETING. TOM WAZORKO SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

JACK MASTRIANNI MADE A MOTION TO ADJOURN THE MEETING. TOM WAZORKO SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

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