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Plainville Community School
Linden Street School Building Committee
Agendas & Minutes

November 10, 2005 Minutes

PLAINVILLE BOARD OF EDUCATION

Committee Minutes

Committee: Linden Street School Building Committee

Date: November 10, 2005

Time: 6:30 p.m.

Attendees: George Iskra, Mel Masse, Ron Pavano, Ken Prigodich, Becky Tyrrell, Barbara Willard

Also Present: JCJ: Bill Mead, Downes Construction: Mike Henzy, Paul Wojtowicz, Technology: John Laskarzewski, Suzanne Greenbacker

Absent: Ray Carroll, Dan Dube, Jack Mastrianni, Rodney Wolfel

Chairman Ken Prigodich called the meeting to order at 6:36 pm.

RON PAVANO MADE A MOTION TO ACCEPT THE MINUTES OF THE OCTOBER 13 MEETING WITH THE EXCEPTION OF THE INCOR GROUP, INC. SUBMISSION BY DOWNES CONSTRUCTION. DOWNES INADVERTENTLY PRESENTED THE WRONG AMOUNT TO THE COMMITTEE. CHAD HABER CAUGHT THE ERROR. THE AMOUNT APPROVED WAS $5,694.00. THE ADDITIONAL AMOUNT WILL BE APPROVED AT THE NEXT MEETING. MEL MASSE SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

Bill Mead from JCJ gave an update on the project. He gave the committee the final draft of the plaque that will be made for the Linden Street Project. The committee was very happy with it. Discussion continued.

Mr. Mead is looking into having something done with the courtyard. Town Manager, Robert E. Lee is requesting that the committee look into this and also a maintenance package for the project. Discussion continued.

Bemis Associates is looking into the renovation of the existing bathrooms near the cafeteria. It is more extensive then they thought. Mr. Masse thinks they should use this area for storage instead of spending the money to renovate them. Discussion continued.

Mr. Mead will keep the committee informed regarding the reimbursement to the Town from the State Department if the project is changed to renovation status. It may be changed due to the size of the addition. Bill Mead will find the original drawing for the State to review. Discussion continued.

Emily Czarnecki from JCJ is looking into a discrepancy regarding the cubbies for the students. In the original design there were 20 cubbies for the lower grades and 24 cubbies for the upper grades. Suzanne Greenbacker noticed that there were 20 cubbies for all grades. Discussion continued.

Suzanne Greenbacker would like Bill Mead to check to see if there should be an eye wash is the science rooms. She told the committee that the elementary science curriculum does not include the use of chemicals, so it would be unnecessary. If the eye washes remain, she will loose 2 cupboards. Discussion continued.

Mr. Mead informed the committee that there is a problem with the drinking fountains in the rooms and changes need to me made. It seems that the hole was cut wrong and the water comes out of the faucet at the wrong angle.
Jim Pellow is checking into this matter. Discussion continued.

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Mrs. Greenbacker is also concerned about the railing upstairs and the open staircase. She is afraid that a student’s foot could get caught under it and possibly fall over the railing. Discussion continued. Jim Pellow will take a closer look at it.

Mike Henzy from Downes Construction gave an update on the project.
• The ceilings are being installed.
• They are testing the balance.
• The plumbing is near completion.
• In area 2, the carpet is being installed on the 2nd floor.
• The wall pads have been installed in the gym.
• The bus turn around is paved.
• Interior painting is in progress.

The committee is very happy with the progress of the project.

Emily Czarnecki, John Laskarzewski and Downes Construction had a coordination meeting last week and they are on schedule to have technology begin after Thanksgiving. December 23, 2005 is the scheduled date of completion for the project. The building will be cleaned prior to the turn over.

Paul Wojtowicz met with Chad Haber regarding the existing invoices. Everything seems to be going well. He told the committee that maintenance and operational manuals will be prepared by Downes Construction for the staff. There will be an orientation session and training on the equipment. Discussion continued.

Ron Pavano is concerned that the wall pads in the gymnasium do no go completely around and is afraid that someone will get hurt. There is a 10 foot section near the climbing wall that does not have pads on them. Mr. Mead will look into the sizing and pricing to continue the pads. Discussion continued.

MEL MASSE MADE A MOTION TO APPROVE PAYMENT TO JCJ FOR INVOICE #27 DATED OCTOBER 31, 2005 FOR THE SUM OF $9,661.36. BECKY TYRRELL SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

MEL MASSE MADE A MOTION TO APPROVE PAYMENT TO DOWNES CONSTRUCTION FOR INVOICE #15 DATED NOVEMBER 10, 2004 FOR THE SUM OF $486,026.00. GEORGE ISKRA SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

THE BREAKDOWN IS AS FOLLOWS:
Downes Construction Co. LLC $ 66,540.00
Downes Construction Co. LLC $ 2,588.00
Colossale $ 41,755.00
D' Agostino $ 38,290.00
Shepard Steel $ 7,677.00
Universal Custom Millwork $ 29,189.00
Eastern Builders $ 71,583.00
A & A Drywall, Inc. $ 68,440.00
Central Conn. Acoustics $ 18,050.00
M. Frank Higgins $ 34,675.00
R&M Painting $ 22,373.00
Kitteredge Equip. $ 5,511.00
IW&M $ 285.00
Ferguson Mechanical $ 24,577.00
Environmental Testing $ 7,600.00
Ferguson Electrical $ 46,893.00

TOTAL ON REQUISITION $ 486,026.00

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MEL MASSE MADE A MOTION TO APPROVE PAYMENT TO CL&P FOR ACCOUNT #436997376 DATED OCTOBER 18, 2005 THE SUM OF $211.00. BECKY TYRRELL SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

MEL MASSE MADE A MOTION TO APPROVE PAYMENT TO SBC FOR ACCOUNT #203 471-5552 901 DATED OCTOBER 15, 2005 THE SUM OF $4,760.27. BECKY TYRELL SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

MEL MASSE MADE A MOTION TO APPROVE PAYMENT TO APPLE COMPUTER FOR INVOICE #9224665163 DATED SEPTEMBER 22, 2005 THE SUM OF $80,099.20, INVOICE #9224602785 DATED SEPTEMBER 20, 2005 THE SUM OF $9,380.00, INVOICE #9224602784 DATED SEPTEMBER 20, 2005 THE SUM OF $2,898.37, INVOICE #9224647674 DATED SEPTEMBER 21, 2005 THE SUM OF $5,257.40, INVOICE #9224602786 DATED SEPTEMBER 20, 2005 THE SUM OF $5,257.40, INVOICE #9224782537 DATED SEPTEMBER 24, 2005 THE SUM OF $10,817.33, INVOICE #9224578707 DATED SEPTEMBER 20, 2005 THE SUM OF $53,969.40, INVOICE #9224525335 DATED SEPTEMBER 19, 2005 THE SUM OF $60,455.92, INVOICE 39224503054 DATED SEPTEMBER 17, 2005 THE SUM OF $34,010.55, INVOICE #9224503053 DATED SEPTEMBER 17, 2005 THE SUM OF $36,477.43, INVOICE #9224481444 DATED SEPTEMBER 17, 2005 THE SUM OF $3,059.54. BECKY TYRRELL SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

MEL MASSE MADE A MOTION TO APPROVE PAYMENT TO ADVANCED REPROGRAPHICS, LLC FOR INVOICE #19031 DATED JULY 7, 2005 THE SUM OF $547.00, INVOICE #20027 DATED SEPTEMBER 22, 2005 THE SUM OF $261.77. BECKY TYRRELL SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

MEL MASSE MADE A MOTION TO APPROVE PAYMENT TO COMPLETE WASTE REMOVAL & RECYCLING SERVICES FOR INVOICE #59X00258 DATED SEPTEMBER 30, 2005 THE SUM OF $440.96, INVOICE #59X00259 DATED SEPTEMBER 30, 2005 THE SUM OF $488.80, INVOICE #5B700171 DATED NOVEMBER 7, 2005 THE SUM OF $416.00, INVOICE #5AX00699 DATED OCTOBER 31, 2005 THE SUM OF $1,171.98, INVOICE #5AL00164 DATED OCTOBER 21, 2005 THE SUM OF $2,227,89, INVOICE #5AE0081 DATED OCTOBER 14, 2005 THE SUM OF $1,595.67, INVOICE #5A700081 DATED OCTOBER 7, 2005 THE SUM OF $1,248.00. BECKY TYRRELL SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

MEL MASSE MADE A MOTION TO APPROVE PAYMENT TO CENTRAL RESTAURANT PRODUCTS FOR INVOICE #10091176 DATED SEPTEMBER 15, 2005 THE SUM OF $5,236.69. MEL MASSE SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY. The record will show that Bill Mead signed for invoices on behalf of JCJ.

MEL MASSE MADE A MOTION TO APPROVE PAYMENT TO EQUIPMENT ENVIRONMENTS INC.
FOR INVOICE #15312 DATED SEPTEMBER 20, 2005 THE SUM OF $7,780.00. BECKY TYRRELL SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

MEL MASSE MADE A MOTION TO APPROVE PAYMENT TO ROBERT H. LORD FOR INVOICE #23568C B DATED OCTOBER 17, 2005 THE SUM OF $1,555.48. BARBARA WILLARD SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

MEL MASSE MADE A MOTION TO APPROVE PAYMENTIN TO ROBERT H. LORD FOR INVOICE #23568 A DATED OCTOBER 28, 2005 THE SUM OF $1,578.79. BECKY TYRRELL SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

MEL MASSE MADE A MOTION TO APPROVE THE NOTICE OF INTENT TO AWARD TO CBS, 50 ROCKWELL ROAD, NEWINGTON, CT 06111 FOR BID PACKAGE #4.1 PROJECTORS AND DIGITAL INTERACTIVE WHITEBOARDS FOR THE SUM OF $129,168.00. BECKY TYRRELL SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

BARBARA WILLARD MADE A MOTION TO APPROVE THE NOTICE OF INTENT TO AWARD TO THE APEX TECHNOLOGY GROUP, INC., 2158 PLAINFIELD PIKE, SUITE 1, CRANSTON, RI 02921 FOR BID PACKAGE #4.2 WIRELESS ACCESS NETWORK. BECKY TYRRELL SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.
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The committee asked if the testing that was done on the air conditioning unit had been made available. Mr. Prigodich told the committee that the findings showed that the noise from the air conditioner was in compliance. If there are any other questions regarding this issue, please contact Chairman Prigodich.

The committee discussed the new sliders for the cafeteria area.
RON PAVANO MADE A MOTION TO APPROVE PURCHASE OF THE SLIDING DOORS IN THE CAFETERIA FROM WILLCO SALES FOR THE SUM OF $12,498.00. BARBARA WILLARD SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

Paul Wojtowicz will get an update on the progress of the playscape for the committee. Discussion continued.

Suzanne Geenbacker is wondering what is being done about the new fire doors in the building? They are very heavy and have no windows and Mrs. Greenbacker is concerned that someone will get hurt. The Fire Marshal had made some recommendations as to how to correct the problem. Mr. Mead will ask Mr. Pellow for an update.

Ron Pavano is looking into having the gymnasium cleaned so it can be turned over to the town. He will contact a cleaning company. The committee would also like to have a walkthrough for the Board of Education members and the Town Council.
This will be held on Wednesday, November 16, 2005 at 6:30 pm. They are asking that they meet Chairman Prigodich and Vice-Chairman Pavano at the side doors near the Linden Street parking area. The committee is planning an open house for Linden parents sometime after the holidays.

Mr. Pavano will get an estimate to repair the sidewalks from the corner of Linden Street coming toward the school. Discussion continued regarding the sidewalks.

It has been brought to the attention of the committee from John Smayda, Music teacher at Linden Street School, that he is looking into the possibility of the committee purchasing a mobil spotlight for the new stage area at Linden. He needs to borrow one from another school when they have concerts or functions. Discussion continued.

BARBARA WILLARD MADE A MOTION TO APPROVE PAYMENT FOR A MOBIL SPOTLIGHT FROM THE STAGELIGHTING STORE FOR THE SUM OF $1,115, 67. MEL MASSE SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

Barbara Willard discussed with the committee how voters walked through the shrubs and plantings to get into the cafeteria to vote. There were also people who drove there cars where they should not have been. Mr. Pridodich will have barriers there for the next event if necessary. Discussion continued.

Change Order Proposals
November 10, 2005

1. COP No. 144: FMI, Plumbing modifications required by Town Health Inspector $4,726.00
2. COP No. 145: FMI, Run high pressure gas main from ceiling of first to exterior gas meter $4,286.00
3. COP No. 178: FMI, Remove existing floor clean outs and replaces due to clean outs being
crushed by mason’s lift. $5,499.00
4. COP No. 229: FMI, Furnish and install isolation valves on chilled water lines so gym and
cafeteria cooling could be put into operation $1,472.00
5. COP No. 235: FMI, Premium time only to install new roof drains at new 1970’s roof to
take advantage of good weather $448.0
6. COP No. 140: FMI, Provide sinks and temporary water piping for 1970’s classrooms, due
to sinks being removed for haz mat. Water lines had to be run from new water
line in main corridor, since existing line was removed to make space for new MEP $10,962.00
7. COP No. 195: FEI, Relocate temporary power for job trailers $4,892.00

Discussion regarding the COP No. 178 ensued. The committee did not feel it was their responsibility to authorize and has decided not to approve the proposal until more information is provided. Mr. Wojtowicz will follow up on this matter.

RON PAVANO MADE A MOTION TO APPROVE ALL CHANGE ORDER PROPOSALS AS PRESENTED WITH THE EXCEPTION OF COP NO. 178. BECKY TYRRELL SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.
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Mr. Pavano told the committee that an elevator inspection was done and the elevator was approved. Discussion ensued.

The next meeting of the Linden Street School Building Committee will take place on Thursday, December 8, 2005at 6:30 in the Linden Street School Library. The Thursday, November 24, 2005 meeting has been canceled. There is a possibility of a special meeting if requested.

Mr. Wojtowicz has requested that a copy of the minutes be sent to Chad Haber in the Finance Department.

BECKY TYRRELL MADE A MOTION TO ADJOURN THE MEETING. BARBARA WILLARD SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY. The meeting was adjourned at 8:39 pm

Respectfully Submitted,

Tina Gryguc
Recording Secretary

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MOTIONS MADE AT THE
LINDEN STREET BUILDING COMMITTEE MEETING
THURSDAY, NOVEMBER 10, 2005

MEL MASSE MADE A MOTION TO APPROVE PAYMENT TO JCJ FOR INVOICE #27 DATED OCTOBER 31, 2005 FOR THE SUM OF $9,661.36. BECKY TYRRELL SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

MEL MASSE MADE A MOTION TO APPROVE PAYMENT TO DOWNES CONSTRUCTION FOR INVOICE #15 DATED NOVEMBER 10, 2004 FOR THE SUM OF $486,026.00. GEORGE ISKRA SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

TOTAL ON REQUISITION $ 486,026.00

MEL MASSE MADE A MOTION TO APPROVE PAYMENT TO CL&P FOR ACCOUNT #436997376 DATED OCTOBER 18, 2005 THE SUM OF $211.00. BECKY TYRRELL SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

MEL MASSE MADE A MOTION TO APPROVE PAYMENT TO SBC FOR ACCOUNT #203 471-5552 901 DATED OCTOBER 15, 2005 THE SUM OF $4,760.27. BECKY TYRELL SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

MEL MASSE MADE A MOTION TO APPROVE PAYMENT TO ROBERT H. LORD FOR INVOICE #23568C B DATED OCTOBER 17, 2005 THE SUM OF $1,555.48. BARBARA WILLARD SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

MEL MASSE MADE A MOTION TO APPROVE PAYMENTIN TO ROBERT H. LORD FOR INVOICE #23568 A DATED OCTOBER 28, 2005 THE SUM OF $1,578.79. BECKY TYRRELL SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

RON PAVANO MADE A MOTION TO APPROVE PURCHASE OF THE SLIDING DOORS IN THE CAFETERIA FROM WILLCO SALES FOR THE SUM OF $12,498.00. BARBARA WILLARD SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

BARBARA WILLARD MADE A MOTION TO APPROVE PAYMENT FOR A MOBIL SPOTLIGHT FROM THE STAGELIGHTING STORE FOR THE SUM OF $1,115, 67. MEL MASSE SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

Change Order Proposals
November 10, 2005

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4. COP No. 229: FMI, Furnish and install isolation valves on chilled water lines so gym and
cafeteria cooling could be put into operation $1,472.00
5. COP No. 235: FMI, Premium time only to install new roof drains at new 1970’s roof to
take advantage of good weather $448.0
6. COP No. 140: FMI, Provide sinks and temporary water piping for 1970’s classrooms, due
to sinks being removed for haz mat. Water lines had to be run from new water
line in main corridor, since existing line was removed to make space for new MEP $10,962.00
7. COP No. 195: FEI, Relocate temporary power for job trailers $4,892.00

RON PAVANO MADE A MOTION TO APPROVE ALL CHANGE ORDER PROPOSALS AS PRESENTED WITH THE EXCEPTION OF COP NO. 178. BECKY TYRRELL SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

BECKY TYRRELL MADE A MOTION TO ADJOURN THE MEETING. BARBARA WILLARD SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

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