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Plainville Community School
Linden Street School Building Committee
Agendas & Minutes

October 13, 2005 Minutes

Committee: Linden Street School Building Committee

Date: October 13, 2005

Time: 6:30 p.m.

Attendees: George Iskra, Steve Martino, Ron Pavano, Ken Prigodich, Becky Tyrrell, Barbara Willard

Also Present: JCJ: Bill Mead, Downes Construction: Mike Henzy, Mike Midgette, Paul Wojtowicz, Technology: John Laskarzewski, Suzanne Greenbacker, Facilities: Steve Busel, Board of Education: Patrick Ringrose

Absent: Ray Carroll, Dan Dube, Mel Masse, Jack Mastrianni, Rodney Wolfel

Chairman Ken Prigodich called the meeting to order at 6:46 pm.

BARBARA WILLARD MADE A MOTION TO APPROVE THE MINUTES OF THE SEPTEMBER 22, 2005 MEETING. BECKY TYRRELL SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

Bill Mead from JCJ gave an update on the project. He told the committee that he would have sketches of the existing bathrooms they want renovated for their review by the end of the month. Dan Dube contacted Mr. Mead regarding the project. He would like Mr. Mead to go to SFU and apply for renovation status retroactively. They have done a lot of work on the 1970’s building and possibly the committee could get a reimbursement. He told Mr. Mead that this had happened on a project that he was working on. Bill Mead told the committee that it would need a full review and did not think it would be feasible at SFU. Dr. Binkowski would need to write a letter requesting renovating status retroactively. The committee would like to pursue this even if they need to pay for a third party review. Paul Wojtowicz and Bill Mead will research this matter and report to the committee. Discussion continued.

Mike Midgette from Downes Construction gave an update on the project.
• In area 1, the gym and the stage should be completed tomorrow. They are finishing the wood caps and have installed the stage curtains. There is a little bit of work left to be completed on the bleachers.
• In area 2, there will be the final above ceiling inspection tomorrow.
• The mill work is 95% completed.
• In the kindergarten wing, the VCT is complete and the carpet will be installed on Monday. You can now notice a lot of accent colors in the building.
Bill Mead is waiting for a quote from Ferguson Electric regarding the screen and projector for the gymnasium. The school will be able to use the gymnasium on November 1 and the town will be able to use the gym mid-November.

Ken Prigodich informed the committee that Mike Midgette will be leaving Downes Construction at the end of next week and will no longer be associated with the project. He introduced Mike Henzy from Downes Construction as his replacement. Mr. Prigodich spoke very highly of Mr. Midgette, stating that he was a great asset to the project, always professional and he will be missed. Mr. Midgette was very gracious and told the committee that it was a pleasure working with them.

STEVE MARTINO MADE A MOTION TO APPROVE PAYMENT FOR INVOICE #14 DATED OCTOBER 13, 2005 FOR THE SUM OF $574,540.00. BARBARA WILLARD SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.
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STEVE MARTINO MADE A MOTION TO APPROVE PAYMENT FOR INCOR GROUP, INC THE SUM OF $5,694.00. BARBARA WILLARD SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

The breakdown is as follows:

Downes Construction Co. LLC $ 67,440.00
Downes Construction Co. LLC $ 5,998.00
Manafort Bros. $ 15,349.00
Colossale $ 87,171.00
Shepard Steel $ 20,005.00
Universal Custom Millwork $ 19,800.00
Steeltech $ 400.00
Gold Seal Home Improvement $ 22,727.00
A&J Caulking $ 4,986.00
A & A Drywall, Inc. $ 40,105.00
Prof Flooring $ 4,416.00
Central Conn. Acoustics $ 20,900.00
Dynamic Sports $ 44,057.00
M. Frank Higgins $ 10,358.00
R&M Painting $ 12,350.00
Kitteredge Equip. $ 9,238.00
IW&M $ 1,634.00
Ferguson Mechanical $ 119,677.00
Environmental Testing $ 7,125.00
Ferguson Electrical $ 60,804.00

TOTAL ON REQUISITION $ 574,540.00

Incor Group, Inc. $ 5,694.00

BECKY TYRRELL MADE A MOTION TO APPROVE PAYMENT TO JCJ FOR INVOICE #26 DATED SEPTEMBER 28, 2005 FOR ARCHITECTURAL SERVICES FROM AUGUST 29 THROUGH SEPTEMBER 25, 2005 THE SUM OF $10,711.60. BARBARA WILLARD SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

STEVE MARTINO MADE A MOTION TO PAY ROBERT H. LORD CO FOR INVOICE #23568C A DATED SEPTEMBER 28, 2005 THE SUM OF $21,907.04. PURCHASE ORDER 30894. GEORGE ISKRA SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

BECKY TYRRELL MADE A MOTION TO APPROVE PAYMENT TO SPOTLIGHT ON LEARNING, LLC FOR INVOICE #0110 DATED OCTOBER 13, 2005 THE SUM OF $8,000. GEORGE ISKRA SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

STEVE MARTINO MADE A MOTION TO APPROVE PAYMENT TO ADVANCED REPROGRAPHICS, LLC FOR INVOICE #19031 DATED JULY 7, 2005 THE SUM OF $579.82. GEORGE ISKRA SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

STEVE MARTINO MADE A MOTION TO PAY INDEPENDENT MATERIALS TESTING LABORATORIES, INC. FOR INVOICE #6729-S DATED SEPTEMBER 30, 2005 THE SUM OF $450.00. BECKY TYRRELL SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.
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STEVE MARTINO MADE A MOTION TO PAY COMPLETE WASTE REMOVAL & RECYCLING SERVICES FOR INVOICE #59E00118 THE SUM OF $2,399.28, INVOICE #59L00154 DATED SEPTEMBER 21, 2005 THE SUM OF $1,946.15, INVOICE #59X00257 DATED SEPTEMBER 30, 2005 THE SUM OF $2,484.04. GEORGE ISKRA SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

STEVE MARTINO MADE A MOTION TO PAY BVH INTEGRATED SERVICES, INC. FOR INVOICE #02104015.00-0000006 DATED SEPTEMBER 28, 2005 THE SUM OF $7,150.00. BARBARA WILLARD SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

The new equipment in the kitchen is working well. The fire department, health department and town have been in to check on the progress of the equipment and are very pleased with what was ordered.

John Laskarzewski gave an update on the technology equipment. The bids are in for the two packages, smartboards and projectors and wireless access. Mr. Laskarzewski would like to bring in the low bidder and if the specifications are accurate and the product is acceptable, he would like to offer them a contract.

RON PAVANO MADE A MOTION THAT AFTER THE SPECIFICATIONS ARE REVIEWED AND MEET THE STANDARDS OF THE PROJECT, ALLOW A CONTRACT FOR THE PROJECTORS, SMARTBOARDS AND WIRELESS ACCESS TO BE PROCESSED. STEVE MARTINO SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

John Laskarzewski is looking for microphones that will match up with amplifiers. Mr. Laskarzewski will work with BVH to solve this problem.

The committee is still looking into a playscape for the project. The PTO is applying for a grant to help defray the cost. Discussion regarding the playscape ensued.

The preliminary report on the air conditioning unit came in from Trane and the unit is within state levels for sound. A formal report is due soon. The committee will also look into putting something around the units to make it more pleasing to the eye; however, they need to be careful of the warrantee for the unit. Discussion continued.

November 8 is Election Day and town residents will be voting in the Linden cafeteria. The old partition doors will need to be used. The committee would like to consider purchasing new doors for the kitchen. The new doors would cost approximately $12,000. Discussion continued regarding the partition doors.

Robert E. Lee, Town Manager, would like the committee to look into updating the courtyard. Discussion continued. The committee is also going to look into a maintenance package for the plantings and shrubs. The committee will check with the landscaper to see how much a contract would cost for the project.

There are four grass areas near the kindergarten wing that will be filled with concrete. It will make it easier for the Town to maintain it.

Linden Street School
BCM
Change Order Proposals

1. COP No. 88: FMI, Waste line connection at Area 2 first floor shown incorrectly and had
to be re-routed. $2,770.00
2. COP No. 142: FEI, Projector switch had to be eliminated due to cool down time required
for projectors $374.00
3. COP No. 155: Incor, Construct enclosure at Gym Temporary wall to remove flooring on exterior side of temp. wall. $2,158.00
4. COPNo. 164: A&A, Modify Knee wall at k-wing wing work counters to provide adequate exit clearance at water
cooler. $830.00
5. COP No. 171: FEI, Install new breakers for existing feeds to the 1970’s building, type of breaker in new gear could not be modified. $9,300.00
6. COP No. 204: A&A, Remove existing rixon pivots from concrete floors in 1970’s building, covered by flooring.
$1,014.00
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7. COP No. 205: A&A Bronze plaque increase in size from contract.
$263.00
8. COP No. 206: A&A repair fire rated and smoke rated walls at cafeteria and servery area. $863.00
9. COP No. 207: A&A provide and install new grab bars at K-wing toilet rooms due to interference with WC Flush valves. $1,555.00
10. COP No. 208: A&A, provide and install plywood counter at 1970’s building where sinks had to be removed during HazMat abatement, sinks had asbestos in sound lining.
$536.00
11. COP No. 209: A&A provide and install plywood spacer at north side of house parapet to meet steel siding, incorrect detail shown on drawing.
$496.00
12. COP No. 211: A&A Demolition for haz mat abatement, plywood electrical panel boards, modification to roof decking where new building meets existing building. $277.00 BC to FMI for work at Ph louver size opening rework.
$2,765.00
13. COP No. 212: Eastern Builders Hardware, provide UL labels at existing HM door frames at 1970’s building, consultant on site to inspect frames and provide labels.
$1,650.00
A&A, install UL labels on door frames.
$209.00
14. COP No 213: FEI, repair fire alarm cabling at state area where damaged by stage curtain installer, re-wire lights in existing 1970’s corridor to avoid interference with new construction.
$683.00
15. COP No 217: FEI provide wiremold at platform desk due to conduit interfering with cabinets at existing wall.
$333.00
16. COP No. 221: Shepard Steel, modify plate to install beam at new cafeteria addition because of interference with existing steel beam, and modify duct chase at house due to incorrect pour stop location shown on approved shop drawing. $1,103.00
17. COP No. 186: Incor mobilization and premium time charges for Haz Mat abatement done out of sequence in order to complete work at new electrical room and mechanical room, construct ceiling enclosures at corridors due to existing corridor ceiling being removed in order to complete summer ’05 work, premium time required to complete work due to difficulties in removing floor adhesives.
$9,958.00

RON PAVANO MADE A MOTION TO APPROVE THE CHANGE ORDERS AS PRESENTED. BARBARA WILLARD SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

Mike Midgette told the committee that the project is 85% completed.

Because there will be 5 classes staying in the 1930’s building, it is necessary to run 5 phone lines and 2 intercom lines to connect the 1930’s building with the new Linden Street School building. Ferguson Electric has quoted a price of $6,688 with $1,800 of this amount for programming. Discussion continued.

RON PAVANO MADE A MOTION TO APPROVE FERGUSON ELECTRIC’S QUOTE FOR WIRING FOR THE SUM OF $6,688. STEVE MARTINO SECONDED THE MOTION. THE MOTION PASSED UNANUMOUSLY.

BECKY TYRRELL MADE A MOTION TO ADJOURN THE MEETING. BARBARA WILLARD SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY. The meeting was adjourned at 8:20 pm.

The next meeting will be held on Thursday, October 27, 2005 at 6:30 pm in the Linden Street School Library.

Respectfully Submitted,

Tina Gryguc
Recording Secretary

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MOTIONS MADE AT THE
LINDEN STREET SCHOOL BUILDING COMMITTEE MEETING
THURSDAY, OCTOBER 13, 2005

BARBARA WILLARD MADE A MOTION TO APPROVE THE MINUTES OF THE SEPTEMBER 22, 2005 MEETING. BECKY TYRRELL SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

STEVE MARTINO MADE A MOTION TO APPROVE PAYMENT FOR INVOICE #14 DATED OCTOBER 13, 2005 THE SUM OF $574,540.00. BARBARA WILLARD SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

STEVE MARTINO MADE A MOTION TO APPROVE PAYMENT FOR INCOR GROUP, INC FOR THE SUM OF $5,694.00. BARBARA WILLARD SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

The breakdown is as follows:

STEVE MARTINO MAKE A MOTION TO APPROVE PAYMENT FOR STORAGE OF COMPUTERS FROM APPLE COMPUTER OFFSITE TO JOHN N. OLAES ELKCO CORPORATION FOR $3,000 TO BE STORED FROM MID SEPTEMBER TO MID DECEMBER AND DELIVER UPON REQUEST. BARBARA WILLARD SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.
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BECKY TYRRELL MADE A MOTION TO APPROVE PAYMENT TO SPOTLIGHT ON LEARNING, LLC FOR INVOICE #0110 DATED OCTOBER 13, 2005 THE SUM OF $8,000. GEORGE ISKRA SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

STEVE MARTINO MADE A MOTION TO PAY COMPLETE WASTE REMOVAL & RECYCLING SERVICES FOR INVOICE #59E00118 THE SUM OF $2,399.28, INVOICE #59L00154 DATED SEPTEMBER 21, 2005 THE SUM OF $1,946.15, INVOICE #59X00257 DATED SEPTEMBER 30, 2005 THE SUM OF $2,484.04. GEORGE ISKRA SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

Linden Street School
BCM
Change Order Proposals

1. COP No. 88: FMI, Waste line connection at Area 2 first floor shown incorrectly and had
to be re-routed. $2,770.00
5. COP No. 142: FEI, Projector switch had to be eliminated due to cool down time required
for projectors $374.00
6. COP No. 155: Incor, Construct enclosure at Gym Temporary wall to remove flooring on exterior side of temp. wall. $2,158.00
7. COPNo. 164: A&A, Modify Knee wall at k-wing wing work counters to provide adequate exit clearance at water
cooler. $830.00
5. COP No. 171: FEI, Install new breakers for existing feeds to the 1970’s building, type of breaker in new gear could not be modified. $9,300.00
6. COP No. 204: A&A, Remove existing rixon pivots from concrete floors in 1970’s building, covered by flooring.
$1,014.00
7. COP No. 205: A&A Bronze plaque increase in size from contract.
$263.00
8. COP No. 206: A&A repair fire rated and smoke rated walls at cafeteria and servery area. $863.00
9. COP No. 207: A&A provide and install new grab bars at K-wing toilet rooms due to interference with WC Flush valves. $1,555.00
10. COPNo. 208: A&A, provide and install plywood counter at 1970’s building where sinks had to be removed during HazMat abatement, sinks had asbestos in sound lining.
$536.00
11. COP No. 209: A&A provide and install plywood spacer at north side of house parapet to meet steel siding, incorrect detail shown on drawing.
$496.00
12. COP No. 211: A&A Demolition for haz mat abatement, plywood electrical panel boards, modification to roof decking where new building meets existing building. $277.00 BC to FMI for work at Ph louver size opening rework.
$2,765.00

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13. COP No. 212: Eastern Builders Hardware, provide UL labels at existing HM door frames at 1970’s building,
consultant on site to inspect frames and provide labels.
$1,650.00
A&A, install UL labels on door frames.
$209.00
14. COP No 213: FEI, repair fire alarm cabling at state area where damaged by stage curtain installer, re-wire lights in existing 1970’s corridor to avoid interference with new construction.
$683.00
15. COP No 217: FEI provide wiremold at platform desk due to conduit interfering with cabinets at existing wall.
$333.00
16. COP No. 221: Shepard Steel, modify plate to install beam at new cafeteria addition because of interference with existing steel beam, and modify duct chase at house due to incorrect pour stop location shown on approved shop drawing. $1,103.00
17. COP No. 186: Incor mobilization and premium time charges for Haz Mat abatement done out of sequence in order to complete work at new electrical room and mechanical room, construct ceiling enclosures at corridors due to existing corridor ceiling being removed in order to complete summer ’05 work, premium time required to complete work due to difficulties in removing floor adhesives.
$9,958.00

RON PAVANO MADE A MOTION TO APPROVE THE CHANGE ORDERS AS PRESENTED. BARBARA WILLARD SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

RON PAVANO MADE A MOTION TO APPROVE FERGUSON ELECTRIC’S QUOTE FOR WIRING FOR THE SUM OF $6,688. STEVE MARTINO SECONDED THE MOTION. THE MOTION PASSED UNANUMOUSLY.

BECKY TYRRELL MADE A MOTION TO ADJOURN THE MEETING. BARBARA WILLARD SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

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