Plainville Community School
Linden Street School Building Committee
Agendas & Minutes

July 14, 2005 Minutes

PLAINVILLE BOARD OF EDUCATION

Committee Minutes

Committee: Linden Street School Building Committee

Date: July 14, 2005

Time: 6:30 p.m.

Attendees: George Iskra, Steve Martino, Mel Masse, Jack Mastrianni, Ron Pavano, Ken Prigodich, Becky Tyrrell, Barbara Willard, Rodney Wolfel

Also Present: JCJ: Jim Pellow, Emily Sledge, Downes Construction: Mike Midgette, Paul Wojtowicz

Absent: Ray Carroll, Dan Dube

Chairman Ken Prigodich called the meeting to order at 6:33 pm.

RON PAVANO MADE A MOTION TO APPROVE THE MINUTES OF THE JUNE 9, 2005 MEETING. STEVE MARTINO SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

Mike Midgette from Downes Construction gave an update on the project.
• There is temporary cooling in Areas 2 and 3, also in the gym, cafeteria and serving area.
• The painters are working second shift to complete their work.
• Construction is approximately 1 ½ weeks behind. Ferguson plans to put an 8 man crew on Saturday and a triple crew next week.
• The vestibule between the 1970 and the 1930 building is almost completed.
• The new bricks that are being used match the bricks from the old building very well. They are going to try power washing the building in a small area to see if it helps.

Construction is going very well. Downes Construction and Jeter, Cook and Jepson are very pleased with the progress. The Building Committee is also happy that things are going so well.

MEL MASSE MADE A MOTION TO APPROVE INVOICE #11 DATED JULY 14, 2005 FROM DOWNES CONSTRUCTION COMPANY FOR SERVICES IN THE AMOUNT OF $1,120,203.00. RON PAVANO SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

The breakdown is as follows:
Downes Construction $ 67,440.00
Downes Construction 4,960.00
Manafort Bros. 57,718.00
Colossale Concrete, Inc. 38,285.00
D’Agostino 136,472.00
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Shepard Steel 1,900.00
Universal Custom Millwork 145,532.00
Gold Seal Home Improvement 180,904.00
Ken Watterworth 2,020.00
Cheviot Corporation 12,754.00
A&A Drywall 93,324.00
Professional Floor Covering, Inc. 9,362.00
Central Connecticut Acoustics 30,400.00
R&M Painting 27,977.00
Kitteredge Equip. 13,252.00
Bay State Elevator 5,434.00
IW&M 7,049.00
Ferguson Mechanical 64,220.00
Ferguson Electrical 221,200.00

TOTAL $1,120,203.00

RON PAVANO MADE A MOTION TO PAY JCJ FOR INVOICE #23 DATED JUNE 30, 2005 FOR ARCHITECTURAL SERVICES FROM MAY30, 2005 THROUGH JUNE 27, 2005 THE SUM OF $15,911.74. STEVE MARTINO SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

RON PAVANO MADE A MOTION TO PAY BVH FOR INVOICE #02104015.00-0000005 DATED JULY 11, 2005 THE SUM OF $7,150.00. JACK MASTRIANNI SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

RON PAVANO MADE A MOTION TO PAY SANI-JONS FOR INVOICE #161623 DATED JULY 1, 2005 THE SUM OF $642.58. STEVE MARTINO SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

RON PAVANO MADE A MOTION TO PAY VALLEY WATER SYSTEMS INC. FOR INVOICE #17702 DATED APRIL 29, 2005 THE SUM OF $2,313.80 AND INVOICE #17298 DATED APRIL 29, 2005 THE SUM OF $2,131.80. MEL MASSE SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

RON PAVANO MADE A MOTION TO PAY ARGUS SECURITY GROUP FOR INVOICE #27253 DATED JUNE 6, 2005 THE SUM OF $936.00, INVOICE #27279 DATED JUNE 9, 2005 THE SUM OF $268.00, INVOICE #27308 DATED JUNE 10, 2005 THE SUM OF $124.80. STEVE MARTINO SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY. Security is no longer required on the project.

RON PAVANO MADE A MOTION TO PAY INDEPENDENT MATERIALS TESTING LABORATORIES, INC FOR INVOICE #6733-B DATED JUNE 14, 2005 THE SUM OF $1,500.00, INVOICE 6729-P DATED JUNE 15, 2005 THE SUM OF $3,296.61, INVOICE #6729-0 DATED MAY 31, 2005 THE SUM OF $3,569.00. BARBARA WILLARD SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

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RON PAVANO MADE A MOTION TO PAY COMPLETE WASTE REMOVAL & RECYCLING SERVICES FOR INVOICE #56L00115 DATED JUNE 21, 2005 THE SUM OF $2,469.22, INVOICE #55L00181 DATED MAY 21, 2005 THE SUM OF $2,955.04, INVOICE #56E00075 DATED JUNE 14, 2005 THE SUM OF $1,675.00, INVOICE #55E00118 DATED MAY 14, 2005 THE SUM OF $1,613.13, INVOICE #5X00125 DATED MAY 31, 2005 THE SUM OF $2,593.76, INVOICE #56700171 DATED JUNE 7, 2005 THE SUM OF $2,988.19. STEVE MARTINO SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

Jim Pellow from JCJ is very happy with the schedule and progress of the project.

Emily Sledge from JCJ handed out a schedule for the furniture, furnishings and equipment for the Linden Project. The contract bids were opened in central office on July 12, 2005. She reviewed the bids in all categories with the Committee. Discussion ensued.

RON PAVANO MADE A MOTION TO APPROVE THE FURNITURE, FURNISHINGS AND EQUIPMENT PROPOSAL FROM JETER, COOK & JEPSON AND HAS AUTHORIZED THEM TO SUBMIT CONTRACTS TO THE INDIVIDUAL COMPANIES. STEVE MARTINO SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY. The actual bids were under the estimated budget.

Now that the FF&E has been approved, Emily Sledge from JCJ will confirm delivery dates for the gym and cafeteria. This part of the project should be completed prior to the beginning of school. She will also have the Purchase Orders processed and sent to Alan Schutz, Business Manager. Downes Construction is requesting a copy of all P.O.’s. They would like the companies to come on site to be aware of the delivery areas and provide insurance certification. Emily will arrange this with them. Emily also pointed out that she is holding on the chair that was ordered for the teachers. The one that was ‘specked out’ was of different quality and she wanted to give Suzanne Greenbacker a chance to see and sit in the chair. This needs to be done as soon as possible as the committee would prefer not to have any delays when ordering the equipment.

Mel Masse is wondering if he could possibly order additional equipment for the maintenance department. Emily asked that he put a list together and she will get quotes for the committee to review. Once all bids are in they can possibly order the additional equipment requested.

Ms. Sledge will also set up an appointment with Barbara Willard, Downes Construction and the Linden Street School PTO to look over the area and what can be purchased for the new play area.
They need to have everything done by September 15, 2005.

Ken Prigodich will speak with John Laskarzewski regarding the bid packages for the technology equipment for the project. Rodney Wolfel suggested that they speak with John Laskarzewski regarding the classroom maps that will be ordered for the project, as there maybe another solution. The pull down maps can become obsolete quickly. Emily Sledge will speak with Suzanne Greenbacker regarding the maps that she requested.

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RON PAVANO MADE A MOTION TO AMEND THE CONTRACT TO RAND MCNALLY FOR THE CLASSROOM MAPS UNTIL A CONVERSATION CAN TAKE PLACE BETWEEN SUZANNE GREENBACKER, THE COMMITTEE AND JOHN LASKARZEWSKI. MEL MASSE SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY. Emily Sledge will not send the contract to Rand McNally for the classroom maps.

Change Order Proposals

1. COP No. 80: FEI add (2) duplex receptacle for under counter refrigerators. $1,115.00
2. COP No. 99: FEI Change (4) light fixtures at entrance soffits, ones specified did not fit over soffit. $314.00
3. COP No. 103: FEI Field install a 150 amp, 3 pole main circuit breaker and mounting kit in Panel P1 to change it to a main circuit breaker panel from a lug panel.
$2,349.00
4. COP No. 104: FEI Bonding of Steel between Areas 1, 2, and 3
$1,035.00
5. COP No. 115: FEI Change (15) type GG fixtures from metal halide to compact fluorescent.
$1,671.00
6. COP No. 113: D’Agostino increase size of brick piers at south main entrance due to discrepancy between Architectural and Structural drawings.
$2,258.00
7. COP No. 130: D’Agostino modify existing CMU at Joint between existing gym and new addition to gym.
$657.00
8. COP No. 125: Shepard Steel, Miscell Metals, furnish galvanized lintels to replace lintels used to correct other items.
$1,629.00
9. COP No. 138: Gold Seal Roofing, premium time to install roof above servery to take advantage of good weather.
$2,570.00
10. COP No. 139: M.F. Higgins furnish and install temporary carpet in 1970’s building classrooms where floor was removed for abatement.
$10,586.00
11. COP No. 120: Shepard Steel, Struct. Steel, furnish and install masonry lintels at south connector at roof level, north connector above entrance doors and windows, and south connector.
$4,470.00
12. COP No. 119: Shepard Steel, burn holes in beam to accommodate re-routed water lines in media center.
$331.00
13. COP No. 17: Shepard Steel, furnish roof drain reinforcing plates for 1970’s building re-roofing.
$543.00
14. COP No. 94: Shepard Steel, brick support at E. side of media center.
$4,066.00
15. COP No. 106: Shepard Steel, furnish and install CMU lintel at 16 line at west entrance to
$1,774.00
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16. COP No. 83: Shepard Steel, furnish and install plates at floor level to support CMU due to incorrect chase size.
$3,500.00

Total Change Orders $38,868.00

RON PAVANO MADE A MOTION TO APPROVE THE CHANGE ORDERS AS PRESENTED. BECKY TYRRELL SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

JACK MASTRIANNI MADE A MOTION TO ADJOURN THE MEETING. GEORGE ISKRA SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY. The meeting was adjourned at 8:16 pm.

The next Linden Street School Building Committee meeting is scheduled for Thursday, July 28, 2005 at 6:30 pm at Linden Street School in the Media Center.

Respectfully Submitted,

Tina Gryguc
Recording Secretary

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MOTIONS MADE AT THE
LINDEN STREET BUILDING COMMITTEE MEETING
THURSDAY, JULY 14, 2005

RON PAVANO MADE A MOTION TO APPROVE THE MINUTES OF THE JUNE 9, 2005 MEETING. STEVE MARTINO SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

MEL MASSE MADE A MOTION TO APPROVE INVOICE #11 DATED JULY 14, 2005 FROM DOWNES CONSTRUCTION COMPANY FOR SERVICES IN THE AMOUNT OF $1,120,203.00. RON PAVANO SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

The breakdown is as follows:
Downes Construction $ 67,440.00
Downes Construction 4,960.00
Manafort Bros. 57,718.00
Colossale Concrete, Inc. 38,285.00
D’Agostino 136,472.00
Shepard Steel 1,900.00
Universal Custom Millwork 145,532.00
Gold Seal Home Improvement 180,904.00
Ken Watterworth 2,020.00
Cheviot Corporation 12,754.00
A&A Drywall 93,324.00
Professional Floor Covering, Inc. 9,362.00
Central Connecticut Acoustics 30,400.00
R&M Painting 27,977.00
Kitteredge Equip. 13,252.00
Bay State Elevator 5,434.00
IW&M 7,049.00
Ferguson Mechanical 64,220.00
Ferguson Electrical 221,200.00

TOTAL $1,120,203.00

RON PAVANO MADE A MOTION TO PAY JCJ FOR INVOICE #23 DATED JUNE 30, 2005 FOR ARCHITECTURAL SERVICES FROM MAY30, 2005 THROUGH JUNE 27, 2005 THE SUM OF $15,911.74. STEVE MARTINO SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

RON PAVANO MADE A MOTION TO PAY BVH FOR INVOICE #02104015.00-0000005 DATED JULY 11, 2005 THE SUM OF $7,150.00. JACK MASTRIANNI SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

RON PAVANO MADE A MOTION TO PAY SANI-JONS FOR INVOICE #161623 DATED JULY 1, 2005 THE SUM OF $642.58. STEVE MARTINO SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.
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RON PAVANO MADE A MOTION TO PAY VALLEY WATER SYSTEMS INC. FOR INVOICE #17702 DATED APRIL 29, 2005 THE SUM OF $2,313.80 AND INVOICE #17298 DATED APRIL 29, 2005 THE SUM OF $2,131.80. MEL MASSE SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

RON PAVANO MADE A MOTION TO PAY ARGUS SECURITY GROUP FOR INVOICE #27253 DATED JUNE 6, 2005 THE SUM OF $936.00, INVOICE #27279 DATED JUNE 9, 2005 THE SUM OF $268.00, INVOICE #27308 DATED JUNE 10, 2005 THE SUM OF $124.80. STEVE MARTINO SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

RON PAVANO MADE A MOTION TO PAY INDEPENDENT MATERIALS TESTING LABORATORIES, INC FOR INVOICE #6733-B DATED JUNE 14, 2005 THE SUM OF $1,500.00, INVOICE 6729-P DATED JUNE 15, 2005 THE SUM OF $3,296.61, INVOICE #6729-0 DATED MAY 31, 2005 THE SUM OF $3,569.00. BARBARA WILLARD SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

RON PAVANO MADE A MOTION TO PAY COMPLETE WASTE REMOVAL & RECYCLING SERVICES FOR INVOICE #56L00115 DATED JUNE 21, 2005 THE SUM OF $2,469.22, INVOICE #55L00181 DATED MAY 21, 2005 THE SUM OF $2,955.04, INVOICE #56E00075 DATED JUNE 14, 2005 THE SUM OF $1,675.00, INVOICE #55E00118 DATED MAY 14, 2005 THE SUM OF $1,613.13, INVOICE #5X00125 DATED MAY 31, 2005 THE SUM OF $2,593.76, INVOICE #56700171 DATED JUNE 7, 2005 THE SUM OF $2,988.19. STEVE MARTINO SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

RON PAVANO MADE A MOTION TO APPROVE THE FURNITURE, FURNISHINGS AND EQUIPMENT PROPOSAL FROM JETER, COOK & JEPSON AND HAS AUTHORIZED THEM TO SUBMIT CONTRACTS TO THE INDIVIDUAL COMPANIES. STEVE MARTINO SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

RON PAVANO MADE A MOTION TO AMEND THE CONTRACT TO RAND MCNALLY FOR THE CLASSROOM MAPS UNTIL A CONVERSATION CAN TAKE PLACE BETWEEN SUZANNE GREENBACKER, THE COMMITTEE AND JOHN LASKARZEWSKI. MEL MASSE SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

Change Order Proposals

1. COP No. 80: FEI add (2) duplex receptacle for under counter refrigerators. $1,115.00
2. COP No. 99: FEI Change (4) light fixtures at entrance soffits, ones specified did not fit over soffit. $314.00
3. COP No. 103: FEI Field install a 150 amp, 3 pole main circuit breaker and mounting kit in Panel P1 to change it to a main circuit breaker panel from a lug panel.
$2,349.00

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4. COP No. 104: FEI Bonding of Steel between Areas 1, 2, and 3
$1,035.00
5. COP No. 115: FEI Change (15) type GG fixtures from metal halide to compact fluorescent.
$1,671.00
6. COP No. 113: D’Agostino increase size of brick piers at south main entrance due to discrepancy between Architectural and Structural drawings.
$2,258.00
7. COP No. 130: D’Agostino modify existing CMU at Joint between existing gym and new addition to gym.
$657.00
8. COP No. 125: Shepard Steel, Miscell Metals, furnish galvanized lintels to replace lintels used to correct other items.
$1,629.00
9. COP No. 138: Gold Seal Roofing, premium time to install roof above servery to take advantage of good weather.
$2,570.00
10. COP No. 139: M.F. Higgins furnish and install temporary carpet in 1970’s building classrooms where floor was removed for abatement.
$10,586.00
11. COP No. 120: Shepard Steel, Struct. Steel, furnish and install masonry lintels at south connector at roof level, north connector above entrance doors and windows, and south connector.
$4,470.00
12. COP No. 119: Shepard Steel, burn holes in beam to accommodate re-routed water lines in media center.
$331.00
13. COP No. 17: Shepard Steel, furnish roof drain reinforcing plates for 1970’s building re-roofing.
$543.00
14. COP No. 94: Shepard Steel, brick support at E. side of media center.
$4,066.00
15. COP No. 106: Shepard Steel, furnish and install CMU lintel at 16 line at west entrance to
$1,774.00

8. COP No. 83: Shepard Steel, furnish and install plates at floor level to support CMU due to incorrect chase size.
$3,500.00

Total Change Orders $38,868.00

RON PAVANO MADE A MOTION TO APPROVE THE CHANGE ORDERS AS PRESENTED. BECKY TYRRELL SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

JACK MASTRIANNI MADE A MOTION TO ADJOURN THE MEETING. GEORGE ISKRA SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

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