Plainville Community School
Linden Street School Building Committee
Agendas & Minutes

May 12, 2005 Minutes

PLAINVILLE BOARD OF EDUCATION

Committee Minutes

Committee: Linden Street School Building Committee

Date: May 12, 2005

Time: 6:30 p.m.

Attendees: Dan Dube, Steve Martino, Mel Masse, Jack Mastrianni, Ron Pavano, Ken Prigodich, Becky Tyrrell, Barbara Willard, Rodney Wolfel

Also Present: Suzanne Greenbacker, Downes Construction: Paul Wojtowicz, Mike Midgette, JCJ: Bill Mead, Facilities Director: Steve Busel

Absent: Ray Carroll, George Iskra

Chairman Ken Prigodich called the meeting to order at 6:33 pm.

RON PAVANO MADE A MOTION TO APPROVE THE MINUTES OF THE APRIL 28, 2005 MEETING. STEVE MARTINO SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

Bill Mead from JCJ did not have anything building specific to report.

Mike Midgette from Downes Construction gave an update on the project.
• In Area 3, all of the windows are in place.
• In the Kindergarten wing the ceiling grids will be installed.
• In Area 2, most of the enclosure and the staging has been taken down and they are in the process of installing the remaining windows.
• On the first floor, above ceiling work is approximately three weeks from completion. The second floor is approximately 6 weeks from completion.
• Demolition in the gym and the serving area is complete.
• They will pour the gym floor slab on Monday.
• The serving area floor will be cut up to put in the underground plumbing.
• The serving area is one and one half weeks ahead of schedule.
Mike Midgette feels that things are going well.

Mr. Prigodich explained to the committee that he and Downes Construction had a meeting with Manafort in regards to pouring the gym slab. It could not be delayed because the concrete would need time to cure so they could put on the rubberized coating. The gym needs to be completed for the opening of school in September.

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Jack Mastrianni reported to the committee that at the last Town Council meeting a ‘concerned citizen’ was angry about the changes orders that were approved. Mr. Prigodich told Mr. Mastrianni to give the ‘citizen’ his number and he will answer any questions he may have. Discussion continued.

Paul Wojtowicz from Downes, reported that he and Mike Midgette met with Chad Haber and Robert Lee regarding the project. They had no questions or issues about the project.

MEL MASSE MADE A MOTION TO PAY JCJ FOR ARCHITECTURAL SERVICES FROM APRIL 11, 2005 THROUGH MAY 8, 2005 INVOICE #21 DATED MAY 9, 2005 THE SUM OF $15,980.29. STEVE MARTINO SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

MEL MASSE MADE A MOTION TO PAY INDEPENDENT MATERIALS TESTING LABORATORIES, INC FOR SERVICES FOR INVOICES #6729-N DATEDAPRIL 25, 2005 THE SUM OF $4,106.00, INVOICE #6729-L DATED MARCH 7, 2005 THE SUM OF $5,647.00. RODNEY WOLFEL SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

RON PAVANO MADE A MOTION TO PAY COMPLETE WASTE REMOVAL & RECYCLING SERVICES FOR SERVICES FOR INVOICES #54700166 DATED APRIL 7, 2005 THE SUM OF $1,065.19, #54E00097 DATES APRIL 14, 2005 THE SUM OF $2,057.46, #54E00230 DATED APRIL 15, 2005 THE SUM OF $2,354,95,
#54L00147 DATES APRIL 21, 2005 THE SUM OF $3,002.88. MEL MASSE SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

MEL MASSE MADE A MOTION TO PAY DOWNES CONSTRUCTION FOR SERVICES INVOICE #9 DATED MAY 11, 2005 THE SUM OF $1,745,025.00.
RON PAVANO SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

THE BREAKSOWN IS AS FOLLOWS:
Downes Construction $ 67,440.00
Downes Construction 1,162.00
Manafort Brothers 49,660.00
Shepard Steel 12,400.00
D’Agostino 652,734.00
Gold Seal Home Improvement 35, 559.00
Cheviot Corporation 97,375.00
A&A Drywall, Inc. 121,542.00
Bay State Elevator 31,361.00
Kitteredge Equipment 31,635.00
IW&M 7,904.00
Ferguson Mechanical 446,655.00
Ferguson Electrical 189,598.00

TOTAL OF REQUISITION $1,745,025.00
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MEL MASSE MADE A MOTION TO PAY INCOR GROUP, INC FOR HAZMAT THE SUM OF $26,751.00. RON PAVANO SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

Mr. Wojtowicz asked Mr. Prigodich if John Laskarzewski had submitted a formal proposal for the technology equipment. Mr. Prigodich will contact Mr. Laskarzewski regarding this matter.

Ken Prigodich told the committee that there had been vandalism on the job site. The
damage was minimal and four young adults were arrested. Mr. Prigodich hired a security guard to work nights after construction hours. Discussion ensure regarding the hiring of a security firm to patrol the construction site.

RON PAVANO MADE A MOTION TO HIRE A SECURITY FIRM FOR THE LINDEN STREET SCHOOL PROJECT. MEL MASSE SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

Bill Mead from JCJ told the committee that he and Emily Sledge are going to SFU for the FF&E on May 26, 2005. A presentation was done for the Board of Education on May 10, 2005. They presented the boards prepared by Ms. Sledge showing the furniture and color boards. The floor plan showing the furniture placement in every room was broken down by category. The companies will bid on particular categories. There will probably be between 20-25 companies to bid on the project. Ms. Sledge also prepared a budget sheet for the package. It is under budget by approximately $32,000. Discussion continued regarding the FF&E and the process of bidding on the project.

RODNEY WOLFEL MADE A MOTION TO APPROVE JETER, COOK & JEPSON TO GO TO SFU FOR THE FF&E ON MAY 26, 2005. BARBARA WILLARD SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

Ron Pavano asked Mike Midgette if he spoke with Colossale Concrete regarding the side walk on East Maple Street. It will not allow for proper drainage. Colossale submitted a price of $17,018.00 for approximately 2,000 square feet of work. Discussion continued regarding the sidewalk, safety issues and the possibility of reimbursement. There will be a great deal of activity in that area and it is possible that someone might get hurt. Safety is always the committee’s first priority. Discussion continued.

RON PAVANO MADE A MOTION TO ACCEPT COLOSSALE’S PROPOSAL FOR REPLACEMENT OF THE SIDEWALK FOR $17,018.00. MEL MASSE SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

Becky Tyrrell would like to walk through the Linden Project. Ken Prigodich will try to arrange it with Kathy Binkowski for Thursday, June 9, 2005 at 5:30 pm prior to the meeting.

Barbara Willard met with the Director of PARC. They wanted a lifetime commitment to stay in the small blue house located at the end of the property. The idea is to incorporate PARC into Linden Street School. Discussion continued. The committee would like to help PARC as much as they can.
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They would like a tree and a plaque for a dedicated volunteer placed in an area of the school. Ken Prigodich suggested that she contact Henry Withers the landscaper for the project.

Barbara Willard also spoke with the Linden Street School PTO and they are requesting that and extra money from the project be put towards play equipment. Mr. Prigodich and the committee will have a better idea if there will be money available in December. Discussion continued regarding the play ground equipment.

Mike Midgette from Downes submitted the following Change Orders.

Approved at the April 28, 2005 meeting

1. COP No 17 Roof replacement at 1970’s Building
a. Gold Seal Home Improvements $258,459.00
b. Shepard Steel, roof drain support frames 8,977.00
c. Ferguson Mechanical, roof drains, T&M basis 28,000.00
d. Allowance for removing and installing ceilings 5,000.00

TOTAL $297,436.00 ($300,436.00)

Approved at May 12, 2005 meeting

1. COP No 17 Roof replacement at 1970’s Building
a. Gold Seal Home Improvements $258,459.00
b. Shepard Steel, roof drain support frames 8,977.00
c. Ferguson Mechanical, roof drains, T&M basis 31,000.00
d. Allowance for removing and installing ceilings 5,000.00

TOTAL $303,436.00

A total of $6,000 was approved for this change order on May 12, 2005.

Additional Change Order Proposals

2. COP No. 5 Deflection fittings for HVAC Piping
a. Ferguson Mechanical $ 23,482.00
New Total for COP No. 5 $57,268.00

3. COP No. 66 CMU pipe chases at second floor
a. D’Agostino $ 2,342.00

4. COP No. 63 Delete carpet accent strips at Area 3 $ (1,000.00)
a. M.F. Higgins

5. COP No. 65 Framing, insulation and Sheetrock at
Stairs A&B
a. A&A Drywall $ 8,640.00
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6. COP No. 84, Add 4 smoke dampers at 2nd floor chases
a. Ferguson Mechanical $ 1,461.00

7. COP No. 46, Add breaker to panel DP1, Elevator shunt,
Shunt Trip breaker, Change fuses for disconnect
a. Ferguson Electric $ 1,102.00

8. COP No. 84, Add breaker to Panel P7
a. Ferguson Electric $ 361.00

9. Increase amount for Dumpsters $ 25,000.00
New PO Total $50,000.00

RON PAVANO MADE A MOTION TO APPROVE THE CHANGE ORDER PROPOSALS AS PRESENTED. MEL MASSE SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

Mike Midgette spoke with Mark Bemis regarding the three panels in the serving area. At first there would have been minimal renovations in the serving area. Now the serving area will be completely renovated. Ferguson Electric gave Mr. Midgette an estimate of $7,000 - $8,000 to take out the three existing electrical panels and replace them with 2 new electrical panels. He would like the committee to consider this and will get a written proposal from Ferguson Electric. Discussion continued regarding the replacement of the electrical panels.

JACK MASTRIANNI MADE A MOTION TO ADJOURN THE MEETING. BECKY TYRRELL SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY. The meeting was adjourned at 7:50 pm.

Respectfully Submitted,

Tina Gryguc
Recording Secretary

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MOTIONS MADE AT THE
LINDEN STREET SCHOOL BUILDING COMMITTEE MEETING
MAY 12, 2005

RON PAVANO MADE A MOTION TO APPROVE THE MINUTES OF THE APRIL 28, 2005 MEETING. STEVE MARTINO SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

MEL MASSE MADE A MOTION TO PAY JCJ FOR ARCHITECTURAL SERVICES FROM APRIL 11, 2005 THROUGH MAY 8, 2005 INVOICE #21 DATED MAY 9, 2005 THE SUM OF $15,980.29. STEVE MARTINO SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

MEL MASSE MADE A MOTION TO PAY INDEPENDENT MATERIALS TESTING LABORATORIES, INC FOR SERVICES FOR INVOICES #6729-N DATEDAPRIL 25, 2005 THE SUM OF $4,106.00, INVOICE #6729-L DATED MARCH 7, 2005 THE SUM OF $5,647.00. RODNEY WOLFEL SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

RON PAVANO MADE A MOTION TO PAY COMPLETE WASTE REMOVAL & RECYCLING SERVICES FOR SERVICES FOR INVOICES #54700166 DATED APRIL 7, 2005 THE SUM OF $1,065.19, #54E00097 DATES APRIL 14, 2005 THE SUM OF $2,057.46, #54E00230 DATED APRIL 15, 2005 THE SUM OF $2,354,95,
#54L00147 DATES APRIL 21, 2005 THE SUM OF $3,002.88. MEL MASSE SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

MEL MASSE MADE A MOTION TO PAY DOWNES CONSTRUCTION FOR SERVICES INVOICE #9 DATED MAY 11, 2005 THE SUM OF $1,745,025.00.
RON PAVANO SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

THE BREAKSOWN IS AS FOLLOWS:
Downes Construction $ 67,440.00
Downes Construction 1,162.00
Manafort Brothers 49,660.00
Shepard Steel 12,400.00
D’Agostino 652,734.00
Gold Seal Home Improvement 35, 559.00
Cheviot Corporation 97,375.00
A&A Drywall, Inc. 121,542.00
Bay State Elevator 31,361.00
Kitteredge Equipment 31,635.00
IW&M 7,904.00
Ferguson Mechanical 446,655.00
Ferguson Electrical 189,598.00

TOTAL OF REQUISITION $1,745,025.00
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MEL MASSE MADE A MOTION TO PAY INCOR GROUP, INC FOR HAZMAT THE SUM OF $26,751.00. RON PAVANO SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

RON PAVANO MADE A MOTION TO HIRE A SECURITY FIRM FOR THE LINDEN STREET SCHOOL PROJECT. MEL MASSE SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

RODNEY WOLFEL MADE A MOTION TO APPROVE JETER, COOK & JEPSON TO GO TO SFU FOR THE FF&E ON MAY 26, 2005. BARBARA WILLARD SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

RON PAVANO MADE A MOTION TO ACCEPT COLOSSALE’S PROPOSAL FOR REPLACEMENT OF THE SIDEWALK FOR $17,018.00. MEL MASSE SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

Mike Midgette from Downes submitted the following Change Orders.

Approved at the April 28, 2005 meeting

1. COP No 17 Roof replacement at 1970’s Building
a. Gold Seal Home Improvements $258,459.00
b. Shepard Steel, roof drain support frames 8,977.00
c. Ferguson Mechanical, roof drains, T&M basis 28,000.00
d. Allowance for removing and installing ceilings 5,000.00

TOTAL $297,436.00 ($300,436.00)

Approved at May 12, 2005 meeting

1. COP No 17 Roof replacement at 1970’s Building
a. Gold Seal Home Improvements $258,459.00
b. Shepard Steel, roof drain support frames 8,977.00
c. Ferguson Mechanical, roof drains, T&M basis 31,000.00
d. Allowance for removing and installing ceilings 5,000.00

TOTAL $303,436.00

A total of $6,000 was approved for this change order on May 12, 2005.

Additional Change Order Proposals

2. COP No. 5 Deflection fittings for HVAC Piping
a. Ferguson Mechanical $ 23,482.00
New Total for COP No. 5 $57,268.00

3. COP No. 66 CMU pipe chases at second floor
a. D’Agostino $ 2,342.00
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4. COP No. 63 Delete carpet accent strips at Area 3 $ (1,000.00)
a. M.F. Higgins

5. COP No. 65 Framing, insulation and Sheetrock at
Stairs A&B
a. A&A Drywall $ 8,640.00

6. COP No. 84, Add 4 smoke dampers at 2nd floor chases
a. Ferguson Mechanical $ 1,461.00

7. COP No. 46, Add breaker to panel DP1, Elevator shunt,
Shunt Trip breaker, Change fuses for disconnect
a. Ferguson Electric $ 1,102.00

8. COP No. 84, Add breaker to Panel P7
a. Ferguson Electric $ 361.00

9. Increase amount for Dumpsters $ 25,000.00
New PO Total $50,000.00

RON PAVANO MADE A MOTION TO APPROVE THE CHANGE ORDER PROPOSALS AS PRESENTED. MEL MASSE SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

JACK MASTRIANNI MADE A MOTION TO ADJOURN THE MEETING. BECKY TYRRELL SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

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