Plainville Community School
Linden Street School Building Committee
Agendas & Minutes

July 26, 2004 Minutes

Committee: Linden Street School Building Committee

Date: July 22, 2004

Time: 6:30p.m.

Attendees: Ray Carroll, Mel Masse, Jack Mastrianni, Steve Martino, Ron Pavano, Ken Prigodich, Rodney Wolfel, Barbara Willard

Also Present: Suzanne Greenbacker, Jeter Cook & Jepson: Bill Mead, Downes Construction: Paul Wojtowicz, Mike Midgette

Absent: Daniel Dube, George Iskra, Becky Tyrrell

RON PAVANO MADE A MOTION TO APPROVE THE MINUTES FROM THE JULY 8, 2004 MEETING. STEVE MARTINO SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

Bill Mead gave an update to the committee. He presented the committee with a copy of the DEP approval letter. Phase II will be signed off by Building Official on Wednesday and the sent to SFU. JCJ expects to meet with SFU on July 28 and will have final approval by August 2nd or 3rd. The job captain from JCJ has been out due to surgery, which has put them slightly behind. The steel bids were also delayed because there were only 2 bids.

Downes gave an update to the committee. Downes expects to go out to bid for Phase II by August 10th. This would mean that permits would not be pulled until after September 1st. The committee discussed changes in state codes. Mr. Mead told the committee that he believes they can apply for a mod and be grandfathered in for any code changes that effect them. Most changes will take place after January 1st, but there are some going into effect on September 1st. Downes will meet with Fire Marshal and Building Inspector within the next week to get the application for the building permit in.

The Committee discussed the community meeting. The meeting will be held on August 10th. Ken will talk to Jim Manafort before the next meeting regarding the fence. The community meeting will be held in the Linden Cafeteria at 7:00 p.m. A press release will be sent out.

Downes discussed the bids with the committee. The Steel Bids have been delayed because there were only 2 bids. Downes spoke with contractors and had a positive response about delaying the bid. They expect to have approximately 7 bids.

Mike Midgette passed out a spreadsheet regarding the bids for sitework and concrete. Colossale was the low bid for sitework and Manafort was the low bid for concrete. The committee discussed the scope of the project. Downes will check reference and see if contractors meet all of the criteria.

Paul Wojtowicz discussed the budget with the committee. Because the project used light weight concrete and it will be poured in the winter, the bid for concrete was high. There is a budget overrun of approximately 100,000 from the last D&D budget. Downes is working on getting this down.

Mike Midgette also presented the committee with quotes for temporary electric service, dumpsters, and portable toilets.

RODNEY WOLFEL MADE A MOTION TO ALLOW DOWNES TO SELECT MCLAIN ELECTRIC FOR TEMPORARY ELECTRIC SERVICE IN THE SUM OF $6, 050.00. RON PAVANO SECONDED THE MOTION. MOTION PASSED UNANIMOUSLY.

RON PAVANO MADE A MOTION TO ALLOW DOWNES TO SELECT SANI-JONS AT A RATE OF $70 PER UNIT. STEVE MARTINO SECONDED THE MOTION. MOTION PASSED UNANIMOUSLY.

The committee requested that Downes discuss CWP rates with Jim Manafort to negotiate a better rate. Mike Midgette will contact Alan Schutz for purchase orders.

Downes told the committee that the brick suppliers will make panels next week by Linden. They will put one panel by the west corner of the building and one panel by the gym.

The committee discussed TRC. TRC gave the committee a final report and draft for removal. Mike Midgette will contact TRC. The Building Committee and Board of Education need to approve it and will need to call a special meeting. Downes discussed hauling the top soil. Downes spoke to John Bossi. Topsoil will need to be hauled to the landfill. They will need someone to open it for them, since its only open on weekends.

The next bid packages will be received after the start of school. They will open bids at 3:00 p.m. in room 400 of the high school.

The committee also discussed contacting the press regarding the bids. Ken Prigodich will contact the press after the Notice of Intent to Reward has been sent out.

RON PAVANO MADE A MOTION TO AWARD MANAFORT THE CONTRACT FOR CONTRETE WORK PROVIDED THEY MEET ALL CRITERIA. RODNEY WOLFEL SECONDED THE MOTION. MOTION PASSED UNANIMOUSLY.

RON PAVANO MADE A MOTION TO AWARD THE CONTRACT FOR SITEWORK TO COLOSSALE PROVIDED THEY MEET ALL CRITERIA. RONDEY WOLFEL SECONDED THE MOTION. MOTION PASSED UNANIMOUSLY.

The Committee discussed their next meeting. They will cancel the August 12th meeting and hold a special meeting on August 5th at 6:30 p.m.

JACK MASTRIANNI MADE A MOTION TO ADJOURN. BARBARA WILLARD SECONDED THE MOTION. MOTION PASSED UNANIMOUSLY. Meeting was adjourned at 7:20 p.m.