Plainville Community School
Linden Street School Building Committee
Agendas & Minutes

June 24, 2004 Minutes

Committee: Linden Street School Building Committee

Date: June 24, 2004

Time: 6:35 p.m.

Attendees: Ray Carroll, Ken Prigodich, George Iskra, Ron Pavano, Mel Masse, Becky Tyrrell, Jack Mastrianni, Steve Martino

Also Present: Suzanne Greenbacker, Jeter Cook & Jepson: Bill Mead, Downes Construction: Paul T. Wojtowicz, Mike Midgette

Absent: Daniel Dube, Barbara Willard, Rodney Wolfel

RON PAVANO MADE A MOTION TO ACCEPT THE MINUTES FROM THE JUNE 10, 2004 MEETING. MEL MASSE SECONDED THE MOTION. MOTION PASSED UNANIMOUSLY.

Bill Mead updated the committee. He passed out a copy of what was prepared for DEP and a letter from James Grant for structural review. Copies of the TRC Hazmat report and copies of a draft of specs for removal were handed out. Downes discussed the schedule for asbestos removal and the need to put down temporary flooring such as an inexpensive carpet and pad in the classrooms. They could possibly complete the asbestos removal in January and would not need to install temporary flooring.

Mr. Mead informed the committee that the information was submitted to DEP for review and SFU gave its approval to go out to bid as of yesterday.

Downes will get the specs to the printer. The will be out to bid on Tuesday and run until Thursday July 22nd. There will be a prebid meeting on July 8. The contract will be developed shortly after the bids are in. Contractors will have a month to prepare the site before school begins.

SFU is short staffed. JCJ will have comments on Phase II by the end of the month and will need to respond to those comments. They should be able to get those completed within 10 days of receiving the SFU report. Mr. Mead does not expect any major items. He will call the building official and fire marshal to alert them that they will be meeting in the next two weeks to sign off on Phase II. BVH commissioning items have been incorporated into the plans. They should be hearing from Northeast Utilities about their estimate. JCJ received a letter from Welti regarding the soil testing. The topsoil on the site should not be used within 12 inches of the floor slab.

Downes gave an update to the committee. Downes checked into the gym flooring costs. It will be $1 per square foot more to use the 10 mil instead of the 8 mil floor. Nothing has to be done to the bleachers and a sealer is not needed. Ron Pavano and Mel Masse told Downes that a sealer was recommended at their site visits and asked Downes to check into this further.

Downes passed out a revised schedule. The plans will go to Advance Friday for printing. Front end will be printed by Tuesday. The ads for Bid Pack I is already written. Alan Schutz needs to send it out. Downes will also contact other construction entities. Bids will be due by July 22 at 2:00 p.m. There will be a public opening. Tab sheets will be given to the Board. Bids will be recalculated for accuracy on July 23. Notice of intent will be given on July 30. Contractors will not be allowed to start on the site until the bonds and certificate of insurance have been received and reviewed by the town. They should be onsite by August 16. Phase II will be moved back one week on the schedule. Ken Prigodich will call Alan Schutz at the Board of Education. They will be going out for Bonds sometime in August.

Becky Tyrrell joined the meting at 7:05 p.m.

Downes discussed the pre-bid walk through. They will meet at 9:00 am on July 8th. They will meet outside of Linden and walk the site. It is recommended and not required. On August 1st. Jim Adams will have trailers set up onsite. Downes will have 20 sets printed plus an additional set for BVH for Phase II. There will be a copy for the committee record. JCJ will need approximately six sets. JCJ will contact Downes with the specific number they will need.

Ken Prigodich will meet with Jim Manafort to discuss the use of the back parking lot of his property for temporary parking for staff at Linden Street School while the parking lots are being completed. A temporary fence and a gate would be set up. The town would most likely need to pick up insurance for the lot while it is being used. Downes would like to see the lot available as parking for the construction crew. No equipment or construction trucks would be parked on the lot.

The committee discussed field use with Athletic Director John Zadnik. Superintendent Binkowski told Mr. Zadnik that the field would not be available while the parking lot construction was taking place. Suzanne Greenbacker clarified that Dr. Binkowski told Mr. Zadnik there was a possibility the fields could not be used. This was because they want him to be aware of the situation and the chance that the games would need to be moved to another location if construction plans change. Mr. Prigodich told Mr. Zadnik that there should be field access from the south end of the field. There will be no parking available at the school for games. Mrs. Greenbacker also discussed the use of the field by the students. The town, John Zadnik and Dr. Binkowski will work out the logistics of field use. Mr. Zadnik told the committee that it would only effect 12 dates in the fall.

Mr. Mead presented the committee with proposals for testing. RON PAVANO MADE A MOTION TO SELECT IMTL FOR MATERIAL TESTING AT $4,500. JACK MASTRIANNI SECONDED THE MOTION. Discussion followed. Ron Pavano told the committee that the price for this testing was a good deal. THE MOTION PASSED UNANIMOUSLY.

STEVE MARTINO MADE A MOTION TO SELECT IMTL BASED ON THE UNIT PRICES FOR SPECIALIZED TESTING. RON PAVANO SECONDED THE MOTION. MOTION PASSED UNANIMOUSLY.

The building official has agreed with a review copy for special inspections. The committee will wait to set the date for the information meeting. Downes told the committee that the meeting should take place by the first week of August. Downes will provide boards for the presentation and a set can be kept at Linden for residents to view.

Mr. Mead presented the committee with invoices.

RON PAVANO MADE A MOTION TO APPROVE THE BILL DATED JUNE 8, 2004 FROM JAMES GRANT IN THE AMOUNT OF $7,500. STEVE MARTINO SECONTED THE MOTION. Discussion followed. MOTION PASSED UNANIMOUSLY.

RON PAVANO MADE A MOTION TO APPROVE THE BILL FROM TRC IN THE AMOUNT OF $4,105. MEL MASSE SECONDED THE MOTION. MOTION PASSED UNANIMOUSLY.

RON PAVANO MADE A MOTION TO APPROVE THE BILL FROM JETER COOK & JEPSON FOR SERVICES PERFORMED FROM MAY 3, 2004 TO JUNE 6, 2004 IN THE AMOUNT OF $28,454.32. STEVE MARTINO SECONDED THE MOTION. MOTION PASSED UNANIMOUSLY. Bill Mead told the committee that this invoice signifies 90% completion.

Ron Pavano discussed the Steering Committee meeting on Tuesday June 22, 2004 with the committee. The Committee made a unanimous decision to leave the longe range plan as it is. The Steering Committee discussed having the Boar recommend the Linden Street School Building Committee members work on the Toffolon project. Ron Pavano told the committee that the timing of the Toffolon project is essential to the long range plan. Mel discussed the High School with the committee and told them that the major problems, except for the Auditorium, will be corrected by September. The building is structurally sound. Toffolon has more issues because of the need for more space. Becky Tyrrell told the committee that the Board of Education has discussed calling it a Steering Plan Building Committee and have the committee serve as a building committee for all projects in the Steering Committee’s long-range plan. An e-mail was sent to member to see if they would like to serve for the next building committee. Ken Prigodich, Ron Pavano, Ray Carroll, Daniel Dube and Steve Martino responded by email. Mel Masse and Jack Mastrianni agreed to serve on the committee. Becky Tyrrell will not be able to serve on the next building committee.

JACK MASTRIANNI MADE A MOTION TO ADJOURN. STEVE MARTINO SECONDED THE MOTION. The meeting was adjourned at 7:50 p.m.