Plainville Community School
Linden Street School Building Committee
Agendas & Minutes

June 10, 2004 Minutes

Committee: Linden Street School Building Committee

Date: June 10, 2004

Time: 6:40 p.m.

Attendees: Daniel Dube, George Iskra, Steve Martino, Mel Masse, Jack Mastrianni, Ron Pavano, Ken Prigodich, Becky Tyrrell

Also Present: Suzanne Greenbacker, Jeter Cook & Jepson, Downes Construction

Absent: Ray Carroll, Barbara Willard, Rodney Wolfel

Ken Prigodich called the meeting to order at 6:40 p.m.

BECKY TYRRELL MADE A MOTION TO APPROVE THE MINUTES FROM THE MAY 27, 2004 MEETING. RON PAVANO SECONDED THE MOTION. MOTION PASSED 6-0.

Steve Parsons of JCJ told the committee that all comments from DEP have been answered except one. DEP wants the town engineer to sign off on storm water counts. The town engineer was not available for their last meeting with the DEP and the assistant engineer did not sign off on the counts. Town Engineer John Bossi wants to schedule a meeting in person with the DEP. Ken Prigodich told the committee he would personally deliver the letter to DEP if needed and will contact Bossi to see when he will be going

Steve Martino joined the meeting at 6:42 p.m.

Mr. Parsons told the committee that Phase II were due on Wednesday but they did not get them yet. They are still waiting for comments. Phase II approval won’t be given until the DEP approval of Phase I is completed. Downes told the committee that they will need Phase II within two weeks to stay on schedule.

Mr. Parsons told the committee that TRC has collected all the data they need and will have a report in a week. Downes passed out a preliminary report from TRC to the committee.

Steve Parsons discussed the sheet vinyl for the wet areas in the classrooms. This floor is 3 times the cost but will be easier to maintain because it does not need to be stripped and waxed.

Mr. Parsons told the committee that he had brick samples for the exterior of the building. He suggested the committee choose 3 acceptable bricks for bids for the 1970’s portion and the 1930’s portion of the building. The committee reconvened outside at 7:10 to look at brick samples. The committee compared brick samples to all sides of the building. Mel Masse joined the meeting at 7:12 p.m. and Jack Mastrianni left the meeting at 7:15 p.m. The committee narrowed down the brick selections and discussed using one brick for both the 1970’s and 1930’s portions of the building. The committee will compare the samples again when there is more sunlight before making a final choice. The committee reconvened inside the Linden Street School Library at 7:40 p.m.

Mr. Parsons discussed the gazebo structure outside the school. The structure is to be used by special education students in the summer to provide shade.

Downes Construction discussed the budget with the committee. They will look into the difference of the 8 and 10 mil gym floor. They will have approved documents next week. There will be a week difference between the bid package.

Downes discussed the parking lot with the committee. The parking lot will be done all at once. It will not be completed until Oct 15, 2004. Doing it all at once will insure that all of the parking will be completed for the winter. There will be no access to the school from Linden Street while the construction is going on. The committee discussed having the town post no parking signs on East Maple Street so the buses can drop off from that location. The committee discussed parking for employees. Ken Prigodich will look into using another lot in town, such as using the back lot at the old middle school or a portion of the GE parking lot for staff. The committee also discussed field use during the construction. The field will be available for use. However, access will be limited to the south corner. Downes will work with the school to make arrangements for field use during recesses. The committee discussed the use of the fields for sports. The committee discussed only allowing parking for sports at the high school or having the Athletic Director schedule away games first so the field will not have that much use during the parking lot construction.

The committee discussed the meeting on Tuesday. The committee agreed that the meeting should be postponed until they have approvals back from DEP and have worked out any issues with parking during construction. The committee will reschedule the meeting once they have the approvals. A press release will be sent out that the meeting is being postponed due to holdups with state approvals.

The committee also discussed a utility pole that will need to be moved during the parking lot construction. An application to move the pole should be filed as soon as possible to insure that it is moved in time for construction. Ken Prigodich will speak to Alan Schutz about this.

Downes discussed the cafeteria with the committee. The scope of work in the cafeteria is double what was originally expected. They will not have enough time in the summer of 2005 to complete the work. Downes will determine how much extra time they will need. The committee discussed satelliting lunches from PHS. They would like to do this at the end of the 2004-05 school year so that the kitchen can be ready for the start of the next year.

Downes discussed proposals for testing. IMTL and STL both sent in proposals. IMTL is a local company. Downes passed out a spreadsheet that listed their proposals for services.

The committee also discussed the PO for Advanced Graphics. Ken Prigodich will contact Alan Schutz about this.

The committee discussed old business. Radon tests have not been done at the school. Welti will be at the school on Friday for borings. Ron and Mel looked at gym floors. They discussed adding a protective coating to the flooring, and questioned if pull out bleachers could be used on the floors. The committee discussed meeting with a representative from the flooring manufacturer to talk about their concerns about the flooring.

The committee discussed the groundbreaking. Invitations have been sent out. The groundbreaking ceremony will be at 9:30 am on June 21st. Downes will supply 1 dozen shovels and hardhats for the adults participating in the ceremony. Plastic hard hats have also been ordered for all of the students. Suzanne Greenbacker and Downes will discuss the best location for the ceremony.

The committee discussed new business. George Iskra told the committee that new electrical and energy codes will take effect September 1 of this year. They need to have the permits before September 1 or they will need to do revisions to meet the new code.
As of May 18, 2004, they no longer need a half inch roof pitch, however, the architect needs to write a letter to the commission that states it will not effect the moisture. Commissioning comments were e-mailed to the engineer and architects. George Iskra gave JCJ a copy of drawings with comments. The committee would like a written response from Bemis. The committee also discussed listing three alternates for electrical. They will discuss it again at their next meeting.

RON PAVANO MADE A MOTION TO APPROVE THE BILL FROM DAVE BARRY HOWARD LP IN THE AMOUNT OF 16,626.44. MEL MASSE SECONDED THE MOTION. Discussion followed. The committee discussed the budget for bonding. MOTION PASSED UNANIMOUSLY.

The next meeting is scheduled for June 24, 2004 and will be held in Room 118 of the Plainville High School.

RON PAVANO MADE A MOTION TO ADJOURN. STEVE MARTINO SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY. The meeting was adjourned at 8:40 p.m.