Plainville Community School
Linden Street School Building Committee
Agendas & Minutes

May 27, 2004 Minutes

Committee: Linden Street School Building Committee

Date: May 27, 2004

Time: 6:30 p.m.

Attendees: Ray Carroll, Daniel Dube, Steve Martino, Mel Masse, Ron Pavano, Ken Prigodich, Becky Tyrrell, Barbara Willard

Also Present: Kathleen Binkowski, Jeter Cook & Jepson, Downes Construction, BVH Integrated Services.

Absent: George Iskra, Jack Mastrianni, Rodeny Wolfel

Ken Prigodich called the meeting to order at 6:30 p.m.

RON PAVANO MADE A MOTION TO ACCEPT THE MINUTES. STEVE MARTINO SECONDED THE MOTION. THE MOTION PASSED 6-0.

Ken Prigodich discussed the TRC contract with the committee. All committee members except Jack Mastrianni have contacted Mr. Prigodich by email or phone and have approved of the changes to the contract.

Bill Mead of JCJ gave the committee a copy of the traffic approval letter. He also handed out copies of a letter from DEP. A representative from JCJ, the assistant town engineer and representatives from CR3 will meet with DEP to discuss the seven items mentioned in the letter. The committee discussed the seven items mentioned in the letter.

Ray Carroll joined the meeting at 7:50 p.m.

Mr. Mead discussed Phase II with the committee. He also discussed the special inspection form. JCJ will prepare the form and have the town inspector sign off on it. The building committee will also need to sign off on it. The form needs to be completed for the building permit.

Daniel Dube joined the meeting at 7:55 p.m.

Downes gave an update to the committee. Phase I will be ready for July 1st. After the bid process it won’t mobilize until mid July. The Phase II date won’t change. Review schedules are moving quickly.

Downes discussed printing services with the committee. The committee has budgeted 15,000 for printing. They expect to run 80 sets of the plans for approximately 12,000. Printing will be done by Advance.

Downes also discussed TRC testing, which will be performed today. Bid ads are also near completion. Welti needs to do testing at the site. Bill Mead will contact him. After the final approval, the bid package will be ready in one week. Downes will bring a hard copy of the documents to the printer.

BVH discussed commissioning. Plans and specs have been received and they are in the process of looking into sequences. They will review with Bemis and be ready for the target SFU timeframe. BVH discussed checklists for the contractors. BVH will write the commissioning spec including what they will be commissioning, what systems will be used and what will be expected from the contractors. There should be an electrical contractor, mechanical contractor and balancing contractor. Temperature controls will be important to commissioning. BVH will create functional tests sheets, fill them out and submit them. Commissioning was discussed with the committee as well as project closeout. The committee also discussed what systems would be used.

Emily Sledge from JCJ discussed FF&E with the committee. Ms. Sledge presented the committee with the scope of FF&E and owner responsibilities. All phases of FF&E were discussed including the design & development phase, the specs and bidding process, the SFU review phase, the awarding of contracts, the procurement phase, and the delivery and installation. Ms. Sledge will meet with Suzanne next week to review this with Suzanne Greenbacker.

Ms. Sledge discussed the schedule for FF&E with the committee. June and July will be spent gathering vendor information. She will present the committee with cut boards in September, in December /January the bid specs will be completed and in January/February the FF&E will go to SFU. The committee discussed when the Board will need to meet for approval of FF&E. Ms. Sledge told the committee that the schedule could be modified if needed. The committee discussed using state contracts for FF&E with Ms. Sledge.

Ms. Sledge and Mel Masse also discussed changing the flooring in the carpeted classrooms from VCT to ChocFlex. ChocFlex would cost more up front but would be easier to maintain. It would not require stripping and waxing. A cost analysis will be done before the committee makes a final decision on the product.

The committee discussed the June 15 Community Meeting. Representatives from JCJ and Downes will attend the meeting. Ken Prigodich will talk with Suzanne Greenbacker to confirm the meeting date.

Barbara Willard discussed the ground breaking ceremony with the committee. It will be held on June 21st at 9:30 a.m. Plastic hard hats have been ordered for all the students. Downes will provide hardhats and gold shovels for the ceremony. The committee discussed the dignitaries that would be invited to the ceremony. The ground breaking subcommittee will touch bases with Downes Construction to discuss protocol for the event and will give them a final count for the shovels and hardhats.

The committee discussed gym floor visits. Mel Masse and Ron Pavano have not visited the schools yet.

Mel Masse discussed a new ceiling tile with the committee. The tiles are plastic and are mold and water resistant. They are more expensive but five times more durable. However, they are not acoustical. Mel suggested possibly using these tiles in bathrooms. He told the committee he will be looking into using the product in the high school bathrooms, where the tiles are replaced more frequently. Ms. Sledge told the committee that the tile that was chosen for the Linden bathrooms is a mold resistant tile.

RON PAVANO MADE A MOTION TO ADJOURN. BARBARA WILLARD SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY. The meeting was adjourned at 8:32 p.m.