Plainville Community School
Linden Street School Building Committee
Agendas & Minutes

April 28, 2004

Committee: Linden Street School Building Committee

Date: April 28, 2004

Time: 6:35 p.m.

Attendees: Daniel Dube, George Iskra, Steve Martino, Mel Masse, Jack Mastrianni, Ron Pavano, Ken Prigodich, Becky Tyrrell, Barbara Willard, Rodney Wolfel

Also Present: Suzanne Greenbacker, Bill Petit, Jeter Cook & Jepson: Bill Mead, Downes Construction: Ed Moriarty

Absent: Ray Carroll

Ken Prigodich called the meeting to order at 6:30 p.m. Members present at that time were Ken Prigodich, Ron Pavano, Daniel Dube, George Iskra, Steve Martino, Mel Masse, Jack MastirKen introduced the new committee member Daniel Dube.

RON PAVANO MADE A MOTION TO ACCEPT THE MINUTES WITH THE REVISIONS FROM KEN PRIGODICH. MEL MASSE SECONDED THE MOTION. THE MOTION PASSED 8-0.

Bill Mead updated the committee on Phase II. The review will be on June 9, 2004. Responses to changes for resubmittal were discussed.

Becky Tyrrell joined the meeting at 6:35 p.m.

Mr. Mead discussed Phase I code review with the committee. The committee reviewed comments from Joe Piers. Mr. Mead told the committee that JCJ has responded to all of the comments. Comments regarding site items still need to be reviewed by CR3 and Mr. Mead may have to tweak the responses based on their comments. He will email the responses to Joe Piers along with documentation that needs to be filled out. Bill will schedule meetings with the Building Official and the Fire Marshal to have them sign off on the code sheets. Once the drawings are back from Piers, the revised drawings and documentation will go to SFU for approval to go out to bid. Mr. Mead told the committee that some changes had to be made for the egress from the gym based on its capacity. Also, the traffic consultant will be getting back to Mr. Mead tomorrow.

Barbara Willard joined the meeting at 6:45 p.m.

Bill Mead reviewed a revised schedule with the committee. According to the new schedule, Phase I will go out to bid on May 17 for a four week bid period. Construction will start after July 4, 2004. Phase II will have its review on June 9 and is expected to be ready to go out to bid by the last week of June for a four week bid period. The review and award of Phase I bids will be around the same time as comments for Phase II are received from SFU. The committee discussed using local review for Phase II. Joe Piers is closing May 10- June 1st and won’t be available to do the review, however, not much time would be gained with a local review anyway. It would only save one to two weeks. Ed Moriarty of Downes told the committee he would like to see the start of the Phase II moved up if possible. The committee discussed shortening the bid process and prioritizing bid packages in order to gain a few weeks.

Paul Wojtowicz from Downes Construction told the committee that they are close to completing the bid packages. A rough bid proposal form will be sent to Bill Mead and Ken Prigodich for review. They will have the documents in order by the end of next week. Bill Mead will supply Downes with the AIA8310. The committee is still waiting to hear back from Alan and the Town Attorney regarding the owner’s insurance. With the new schedule, Downes expects to have the parking area done by August 30, 2004. Mr. Wojtowicz discussed completing the detention system on the south side of the property and reusing topsoil. The committee discussed having the town temporarily store the topsoil offsite. Mr. Wool requested the drawings so he can start the construction budget. Mr. Wool will also make a schedule of bids process and responsibilities. Bids will be sent to Alan Schutz at the Board of Education offices. Alan Schutz will also place the ads in the newspapers. The committee discussed which newspapers to advertise in.

George Iskra updated the committee on technology. The committee has come up with a wish list, which is over budget. They will work on narrowing the list down this week. The Commissioning agent needs copies of the plans and specs that went to SFU. Security was also discussed and Bill Mead asked the committee for clarification on the location of door hardware.

Ken Prigodich updated the committee on FFE. The FFE Subcommittee made a recommendation to the committee to hire Emily Sledge from JCJ to do the FFE for the project. Mr. Mead told the committee that their fee of 10% of the cost of items would be
85,000 based on the budget. JCJ is willing to lower this by 10,000 to 75,000. FFE does not include technology, which will be handled by the Technology Subcommitee. The committee discussed the work Ms. Sledge has already done for the committee for interior finishes.

RON PAVANO MADE A MOTION TO HAVE THE BUILDING COMMITTEE USE EMILY SLEDGE OF JCJ FOR FFE. JACK MASTRIANNI SECONDED THE MOTION. Discussion followed. MOTION PASSED UNANIMOUSLY.

Mr. Mead told the committee that Ms. Sledge would like to meet with Suzanne Greenbacker and some of the staff before school ends. Ms. Greenbacker will also be meeting with Ms. Sledge to discuss signage for the building. Mr. Mead discussed labeling rooms with the committee.

Mr. Prigodich told the committee that TRC has been rescheduled to meet with the committee on May 13. The meeting will take place at 6:30 p.m. at Linden Street School.

Ken Prigodich presented the second bill from BVH to the committee.

MEL MASSE MADE A MOTION TO PAY THE BVH BILL IN THE AMOUNT OF $12,700. RON PAVANO SECONDED THE MOTION. MOTION PASSED UNANIMOUSLY.

Ron Pavano suggested Suzanne Greenbacker send letters out to the local residents to let them know what will be happening at the school. The committee will set up a meeting for the public in late May or early June to further discuss the construction plans. The meeting will be posted publicly and letters will also be sent to residents in the Linden area.

The committee discussed having a ceremonial ground breaking before the end of school. A subcommittee for the groundbreaking ceremony was formed. This subcommittee includes members Becky Tyrrell and Barbara Willard as well as principal Suzanne Greenbacker. Downes also discussed arranging opportunities during the construction to have the children

The committee continued discussion from the last meeting regarding charging a deposit for plans. The deposit would be returned when the plans were returned. The committee discussed the pros and cons of charging for the plans.

Mel Masse told the committee that the Parks Department is concerned about how far the field will be moved. The Parks Department believes that if the field is moved too far the trees on the perimeter may become a safety issue. The committee discussed the field location and believe there still be room along the field but they will look into it further to determine if any trees will need to be removed to prevent any safety issues.

JACK MASTRIANNI MADE A MOTION TO ADJOURN. BARBARA WILLARD SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY. The meeting was adjourned at 7:45 p.m.