Plainville Community School
Linden Street School Building Committee
Agendas & Minutes

April 8, 2004

Committee: Linden Street School Building Committee

Date: April 8, 2004

Time: 6:35 p.m.

Attendees: George Iskra, Steve Martino, Jack Mastrianni, Ron Pavano, Ken Prigodich, Becky Tyrrell, Barbara Willard, Rodney Wolfel

Also Present: Suzanne Greenbacker, Bill Petit, Jeter Cook & Jepson: Bill Mead, Downes Construction: Ed Moriarty

Absent: Ray Carroll, Mel Masse, Jay Steeves

Ken Prigodich called the meeting to order at 6:35 p.m.

MOTION MADE BY JACK MASTRIANNI TO APPROVE THE MINUTES FROM THE MARCH 25, 2004 MEETING. SECONDED BY KEN PRIGODICH. MOTION PASSED UNANIMOUSLY.

Bill Mead from JCJ reviewed documents regarding Phase I and Phase II meetings with the committee. Phase II should be revised and resubmitted in about 2 weeks. Mr. Mead asked Becky Tyrrell to give Kathy Binkowski information. Mr. Mead went over the SFU plan completion sheet with the committee. He also informed the committee that a set of drawings and specs were given to the Fire Marshal. A copy of the documentation went to Joe Piers for Phase I submittal on Monday, April 5, 2004. Mr. Mead also informed the committee that the DEP will take four weeks to review the plans.

Mr. Mead reviewed a letter from Bemis with the committee. The gas line on Linden Street is not enough to service the school. The committee will need to make a decision regarding duel fuel equipment. Jack Mastrianni suggested that if it was too expensive, they could stay with oil. Mr. Mead informed the committee that he has not received a copy of the insurance requirements from the town and needs them in 2 weeks. Ken Prigodich has spoken with Shirley Osle. The committee also discussed G606 – Kitchen work. There is no executed copy.

Mr. Mead told the committee that at the next meeting on May 13, 2004, they should have a representative from TRC to discuss the Hazmat information and have them make a proposal. Mr. Mead will contact them for the committee. The committee also reviewed the JCJ billing schedule.

RON PAVANO MADE A MOTION TO APPROVE THE JCJ BILL IN THE SUM OF $106, 350.04 FOR PAYMENT SECONDED BY GEORGE ISKRA. MOTION PASSED UNANIMOUSLY.

Ed Moriarty from Downes Construction updated the committee on their progress. Preparation of the specs and distribution of documents were discussed. Rodney Wolfel told the committee he was concerned that people would take the specs and then not bid on the plans. The committee discussed charging for the specs. Mr. Moriarty told the committee that charging for plans may discourage competition. The committee further discussed asking for a deposit for the specs. If they don’t bid, they would not get the deposit back. This will be discussed further at the next meeting under “Old Business”. The committee also discussed how long the ads need to run in the papers.

Mr. Moriarty told the committee that Mel Masse and Herb Williams met regarding the roof. The roof is good for another 4 or 5 years. A preventative maintenance program was also discussed.

George Iskra spoke to the committee about Technology. The wishlist needs to be prioritized because it appears to be overbudget. However this is just a wishlist at this point. George met with General Electric. They have been very easy to work with. The committee reviewed an invoice from BVH.

RODNEY WOLFEL MADE A MOTION TO PAY BVH INTEGRATED SERVICES, INC. 50% AT THE SUM OF $18,500. RON PAVANO SECONDED THE MOTION. MOTION PASSED UNANIMOUSLY.

At 7:05 p.m. Committee members Barbara Willard and Becky Tyrrell left the meeting. Bill Petit also left the meeting.

The committee discussed old business. George Iskra is looking for a set of drawings for commissioning. Bill Mead informed Mr. Iskra that the drawings needed to be revised. After the plans go in for review in two weeks, he will print a revised copy for him. Mr. Iskra said that this was fine.

The committee discussed new business. Jay Steeves sent a letter to Ken Prigodich resigning from the Building Committee. He plans to stay on the Steering Committee and sites time restraints as the reason for his resignation. Ron Pavano brought to the committee’s attention that the Town Council has appointed a replacement for Mr. Steeves. Ron Pavano is concerned that they will need to get him “up to speed” and that the committee does not have the time to go through 2 years of work with him. Ken Prigodich knew about the appointment and stated that the Town Council was within their rights to do this. The committee questioned the urgency of the new appointment.

The committee discussed the formation of a subcommittee to decide on FF&E (Furniture, Furnishings & Equipment). Members of the subcommittee are Jack Mastrianni, Suzanne Greenbacker, Barbara Willard, and Ken Prigodich. Ken will call and set up a time and date for a meeting. Ken Prigodich told the committee that the interior designer from JCJ did a great job, but the committee will need to make a decision.

JACK MASTRIANNI MADE A MOTION TO ADJOURN. MOTION WAS SECONDED BY RODNEY WOLFEL. THE MOTION PASSED UNANIMOUSLY. The meeting adjourned at 7:20 p.m.