Plainville Community School
Linden Street School Building Committee
Agendas & Minutes

March 25, 2004 Minutes

Committee: Linden Street School Building Committee

Date: March 25, 2004

Time: 6:30 p.m.

Attendees: Ray Carroll, George Iskra, Steve Martino, Jack Mastrianni, Mel Masse, Rodney Wolfel

Also Present: Kathy Binkowski, Suzanne Greenbacker, Jeter Cook & Jepson: Bill Mead, Emily Sledge, Steve Parsons, Downes Construction

Absent:

MEL MASSE MADE A MOTION TO APPROVE THE MINUTES FROM THE MARCH 11, 2004 MEETING. JACK MASTRIANNI SECONDED THE MOTION. Discussion Followed. MOTION PASSED 9-0.

Bill Mead of JCJ presented the committee with a copy of the letter from SFU accepting the project. SFU date for completing the review is scheduled for May 27th. The committee has the option to stay with SFU for the review or do a local review. Committee has already gotten a quote for this from Peers Associates.

Becky Tyrrell and Suzanne Greenbacker joined the meeting at 6:32 p.m.

Mr. Mead presented the committee with a letter from DEP requesting more information. The DEP timeframe for review is currently not known. This could determine whether the committee uses local review or SFU review process.

BARBARA WILLARD MADE A MOTION THAT BILL MEAD USE LOCAL REVIEW IF ITS DETERMINED THAT SFU REVIEW WILL BE MOVE ASAP AS NEEDED IF HE INCURS A STUMBLING BLOCK. STEVE MARTINO SECONDED THE MOTION. MOTION PASSED UNANIMOUSLY.

Bill Mead presented the committee with a letter to the structural engineer that accepted his proposal. Mr. Mead reviewed the need for a structural engineer with the committee.

Mr. Mead presented the committee with a copy of the Traffic Report. The traffic report recommends retiming of the light at Route 10 and Maple Street.

There was a meeting on Thursday, March 18, 2004 to discuss access control. Hardware representatives were present at the meeting. The subcommittee discussed which entry points will have access control. George Iskra has the access control plans for the committee to review. The building will have security zones so portions of the building could be secured and alarmed while other portions could be open for community use.

Bill Mead presented a list of alternates to the committee. The list included delete alternates for the paved basketball play area on the east side of the school, the folding partition at the west end of the stage, the student entry canopy and the bus entry canopy. The list also includes add alternates for the low open shelving casework in the classrooms, radiant heating in the slabs of the K/Pre-K wing, a new roof on the 1970’s section. Also listed are alternates to replace the block walls in the corridor with gypsum board, and a price difference for using alternative temperature control system other than the base bid Alerton system.

Bill Mead gave the committee one set of the full sized set of the plans along with the specs, as well as two half sets. A copy of the Phase I plans and specs were given to George Iskra to deliver to BVH. Mel Masse will take the full sized set. Alan Schutz, the school district’s business manager, will have a master set of the plans.

The committee will meet with the Board of Education on Monday, March 29, 2004 at 7:00 p.m. in Room 400 of the High School.

Mr. Mead informed the committee that due to a mix up, the meeting for Phase II submittal to SFU was rescheduled from April 6 to April 7, 2004.

BARBARA WILLARD MADE A MOTION TO ACCEPT THE PHASE II PLANS AND RECOMMEND SUBMITTAL TO SFU, AND APPROVE THE SIGNING OF RF249 DOCUMENTS . STEVE MARTINO SECONDED THE MOTION. MOTION PASSED UNANIMOUSLY.

Downes gave an update to the committee. Paul Wojtowicz presented the committee with articles regarding the increased cost of steel and problems concerning lightweight concrete. He will be at the presentation to the Board of Education on Monday, March 29, 2004. Also, he has scheduled a roofing contractor to examine the roof at Linden Street School on Friday, March 26.

Access Controls were discussed by the committee. George Iskra informed the committee that GE looked over the plans and did not have any issues with their plan. The technology budget was discussed. The subcommittee will meet again after the complete package is submitted to SFU.

The committee discussed using bid alternates for electrical and lighting.

Bill Mead informed the committee that copies of the plans will be given to the Fire Marshal and the Building Official. Town inspection of the building was discussed. The town does an inspection of the building, however the committee is also required to have special inspections performed. These can be done by the structural engineer or by the testing companies. The structural engineer then submits the paperwork to the local official. There is also an independent structural review.

New business was discussed by the committee. The Plainville School’s Steering Committee has hired JCJ for the Toffolon & MSP project. They would like the Building Committee as it is now to serve for that project. If any members are not interested in remaining on the Building Committee for the Toffolon & MSP should let the committee know. The committee discussed membership. The committee would like to keep any vacancies open for the remainder of the Linden Project since there would be too much information to pass on to a new member at this point. The Steering Committee would like to see additional members from the Toffolon area on the Building Committee when work on that project is started.

The committee discussed the gymnasium flooring. Mel Masse and Jim Brown will be visiting schools with the flooring that is being considered for the Linden gym.

The committee discussed the BVH contract. Negotiations have been completed with BVH and a contract has been signed.

JACK MASTRIANNI MADE A MOTION TO ADJOURN. STEVE MARTINO SECONDED THE MOTION. MOTION PASSED UNANIMOUSLY.

The meeting was adjourned at 7:30 p.m.