Plainville Community School
Linden Street School Building Committee
Agendas & Minutes

February 12, 2004 Minutes

Committee: Linden Street School Building Committee

Date: February 12, 2004

Time: 6:30 p.m.

Attendees: George Iskra, Steve Martino, Mel Masse, Jack Mastrianni, Ron Pavano, Ken Prigodich, Becky Tyrrell, Barbara Willard, Rodney Wolfel

Also Present: Jim Brown, Suzanne Greenbacker, Jeter Cook & Jepson: Steve Parsons, Downes Construction

Absent: Ray Carroll, Jay Steeves

Ken Prigodich called the meeting to order at 6:30 p.m.

The committee discussed the HazMat Proposal from TRC. JCJ will contact TRC for more information about the specifics of the proposal.

George Isrka reported on the Technology & Access Control Subcommittee. There will be a meeting of the Technology & Access Control Subcommittee on Wednesday, March 3, 2004 at 5:00 p.m. in the Linden Street School Library. There will be a demonstration of access control at the meeting. He told the committee that they were looking to install 4-5 cameras, door contacts and some motion detectors for access control. The committee has discussed the infrastructure and the possibility of hardwiring the computer network to the high school. The committee asked that JCJ add a underground conduit to the road in their design so Linden could be hardwired to the high school in the future.

Ron Pavano discussed MEP with the committee. The building will have a chill water system . The subcommittee decided to go with two chillers instead of one chiller. This change will give the system a backup allow maintenance The committee discussed possibility of savings. Downes will discuss it further with Bemis to determine cost savings.

Steve Parsons from JCJ discussed the Phase I environmental quote for a lump sum of $2,100. The Phase I Environmental is required by the state.

RON PAVANO MADE A MOTION TO ACCEPT THE PROPOSAL FROM EVENRONSCIENCE FOR $2,100 TO DO PHASE I ENVIRONMENTAL. BECKY TYRRELL SECONDED THE MOTION. MOTION PASSED UNANIMOUSLY.

The committee reviewed a list of alternates for the project:
- The committee discussed adding radient heat to the floors instead of the walls in the Kindergarten wing.
- The Committee discussed options for shortening the canopy at the front entrance. The canopy can be bid as an alternate.
- The committee discussed the partition in the gymnasium. The curtain and rigging for the stage could be bid as an alternate, however a partition is needed.
- The committee discussed the floor covering in the stairwells.
- The committee discussed the wood floor in the gymnasium. If the floor was raised 2-5 inches, it could be covered with a rubberized coating that would save in cost and in maintenance.
- The committee discussed fixed windows in the class rooms. The two foot window in each room will be fixed, while the
- The committee discussed dry wall partitions for inner walls and corridor walls. JCJ suggested using drywall for the corridor walls that are behind the lockers and using block for any visible corridor walls for durability.
- The committee discussed casework alternatives. Casework could use laminate instead of wood components for additional savings.
- The committee agreed that an emergency generator was needed.
- The committee discussed baked enamel toilet partitions versus solid phenolic paritions. The committee agreed to use baked enamel partitions for additional savings.
- The committee discussed the reduced number of soffets in the design and the use of sloped lockers with JCJ.
- The committee discussed the fencing around the property. Only minor repairs need to be done to the fence that runs along the Manafort property.
- The committee discussed deleting some sidewalks and parking islands.
- The committee discussed using Durawall, a mold resistant drywall.
- The committee discussed using asphalt instead of concrete along the Kindergarten wing.
- The committee discussed using concrete for the entryways and blacktop for all other areas for additional savings, and easier maintenance in the wintertime.

There will be another work session to discuss and prioritize all alternates. JCJ will also provide the committee with additional alternates after the work session.

Ron Pavano asked JCJ to provide the committee with minutes from their work sessions. Ron Pavano mentioned that the electrical drawings need to be finished by February 26 and Bemis has not copied the committee on their progress.

The special meeting with the Board of Education has been moved from February 23, 2004 to Tuesday, February 24, 2004 at 6:00 p.m. The meeting will be held in Room 400 of the Plainville High School. A meeting with the Planning and Zoning Committee is also scheduled for February 24th at 7:00 p.m. Downes will attend the Board meeting to answer questions. Ken Prigodich will call Len Tundermann to be added to the PZC meeting agenda. DD drawings of the site, footprint, elevations and floor plans will be needed for the meeting. Downes will provide 10 half sets and 1 full size set for the meeting.

The Building Committee will have a special meeting on February 19, 2004 at 6:30 p.m. in Room 118 of the high school to review and approve the DD Phase I drawings.

There is also a special meeting scheduled with the Board of Education on Monday, March 29th at 7:00 p.m. in Room 400 of PHS.

Downes Construction presented the committee with a new schedule based on SFU and the updated schedule from JCJ. They will be out to bid at the beginning of June and in the ground by August 1st according to their schedule. The schedule presented from Downes differs slightly from the JCJ schedule. Downes asked the committee suggest any changes that may need to be made to the schedule and requested that everyone follow one schedule in the future.

According to their schedule, the new parking should be completed this summer and the gym and cafeteria would be completed for the fall of 2005.

The committee discussed the delay in the project. Originally, Downes had told them that even though it was aggressive, there originally was a possibility that they could be in the ground for May, which would save the committee the cost of winterizing the project. However, because of the long DEP review process, the schedule needed to be adjusted and the project will be delayed for a few months. The expense of winterizing was already built into the budget. Downes did not recommend delaying the project further to save on winterizing because the cost of materials will increase by then and outweigh any savings.

RON PAVANO MADE A MOTION TO APPROVE THE JCJ INVOICES FROM JANUARY 5 TO FEBRUARY 1, 2004 FOR A TOTAL OF 100, 040.42. MEL MASSE SECONDED THE MOTION. Discussion Followed.

RODNEY WOLFEL MADE A MOTION TO TABLE THE APPROVAL OF JCJ INVOICES FROM JANUARY 5 TO FEBRUARY 1, 2004. MEL MASSE SECONDED THE MOTION. MOTION PASSED UNANIMOUSLY.

STEVE MARTINO MADE A MOTION TO TABLE AGENDA ITEM #5 REVIEW CONTRACT CHANGE WITH JCJ FOR ADDITIONAL CONSULTANT SERVICES. MEL MASSE SECONDED THE MOTION. MOTION PASSED UNANIMOUSLY

RON PAVANO MADE A MOTION TO ADJOURN. BARBARA WILLARD SECONDED THE MOTION. MOTION PASSED UNANIMOUSLY. The meeting was adjourned at 8:25 p.m.