Plainville Community School
Linden Street School Building Committee
Agendas & Minutes

January 22, 2004 Minutes

Committee: Linden St. School Building Committee

Date: January 22, 2004

Time: 6:35 p.m.

Attendees: Ray Carroll, George Iskra Steve Martino, Mel Masse, Jack Mastriani, Ron Pavano, Ken Prigodich, Becky Tyrrell, Barbara Willard, Rodney Wolfel

Absent: Jay Steeves

Also Present: Suzanne Greenbacker

Ron Pavano discussed RFPs with the committee. The RFP subcommittee met on Thursday and narrowed down the candidates for Commissioning to 3 finalists and Security & Technology to 2 finalists. For commissioning consultants they selected Van Zelm, BVH and CES. For Security and Technology consultants they selected BVH and CES. The committee discussed interviewing the consultants.

RON PAVANO MADE A MOTION TO SET UP APPOINTMENTS TO INTERVIEW BVH AND CES FOR COMMISSIONING AND FOR SECURITY AND TECHNOLOGY. RODNEY WOLFEL SECONDED THE MOTION. THE MOTION PASSED 9-0. GEORGE ISKRA ABSTAINED. Discussion followed regarding scheduling interviews. Ken Prigodich will have Alan Schutz schedule 45-minute meetings with BVH and CES for Thursday, January 29, 2004. The interviews will take place at 6:30 and 7:30 p.m. in Room 400 of Plainville High School.

Bill Mead, from JCJ discussed the contract for the commissioning consultant with the committee. The contracting will be done through the committtee.

Bill Mead informed the committee that a change order form will be submitted to include the food service consultant fees. He also discussed Hazmat with the committee and will bring copies of the proposal from TRC to the next meeting. He presented the committee with the results from the hydrant test and there is no need for a fire pump or storage tank. Bill Mead also presented the committee with a proposal from Enviro Science consultants for Phase I environmental site assessment. The Mel Masse will check with the town to see if there is already a vaild Phase I site assessment.

The committee discussed Board of Education approval for the design & development (DD) drawings. The committee discussed giving a formal presentation at the Board's regular February meeting and also presenting the drawings to the Facilities Subcommittee. The board would need to approve the plans in a special meeting before the drawings are submitted to SFU.

JCJ also discussed making a presentation to the Planning and Zoning Committee and the approval process for DEP. The DEP must give their approval before the drawings are approved by SFU. It takes a minimum of 90 to 120 days to get approval from the DEP.

The committee reviewed the DD plans. They discussed operable versus inoperable windows and will have Downes look into the savings of adding one inoperable window per room. The committee also discussed the corridors, and adding a paint treatment to the columns. Flooring and carpeting was also discussed. The committee also discussed adding painted tiles or engraved bricks to the courtyard or entryway as a fundraiser for the PTO.

The committee discussed the schedule for the project with Downes Construction. Downes informed the committee that if they are not in the ground by May 1st, the project will be delayed into the winter months and there will be a need for winter enclosures. The winter enclosure were already budgeted for, but the delay will prevent the committee from saving those costs. Downes discussed the check list provided to them by George Iskra. JCJ is not at 65 percent completion and does not have all items completed on the list. Downes has not received site or mechanical drawings from JCJ. The mechanical drawings they have are only schematic drawings. JCJ's consultants have provided Downes with information they need to work on the budget. JCJ told the committee that DD completion is considered to be 35 percent by AIA standards, not 65 percent. With the exception of the site plan, which was delayed due to the site survey, the plan is at 35 percent completion. CR3 and Steve Parson will be meeting with Suzanne Greenbacker to go over the playground design on Friday for the site plan. Downes told the committee they will have their budget completed for the next week. A small group of committee members will meet with Downes to go over the budget on Thursday, January 29 at 5:00 p.m.

The Building Committee discussed the DD drawings. The committee will need to sign off on the drawings. A subcommittee will need to review the drawings with the architect and CM. JCJ will make 4 half sets for the committee so committee members can begin to review the drawings. Steve Parsons will bring in two sets when he meets with Suzanne Greenbacker.

The Committee discussed scheduling problems and breaking up into subcommittees in the future to handle different areas of the project.

Bill Mead spoke to the committee about soliciting for a proposal for code review. The Committee also discussed Green Design. Bill Mead will bring copies of a proposal in next week. The committee also discussed the bills from the last meeting.

George Iskra requested new schedules from JCJ and Downes, taking into consideration the DEP approval time.

The next meeting will be held on January 29, 2004 in Room 400 of the Plainville High School. Members are invited but not required to review the budget at 5:00 p.m. The interviews will begin at 6:30 p.m.

RON PAVANO MADE A MOTION TO ADJOURN. STEVE MARTINO SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY. The meeting was adjourned at 8:40 p.m.