Plainville Community School
Linden Street School Building Committee
Agendas & Minutes

December 11, 2003 Minutes

Committee: Linden St. School Building Committee

Date: December 11, 2003

Time: 6:35 p.m.

Attendees: Jay Steeves, Jack Mastrianni, Ron Pavano, Becky Tyrrell, Raymond Carroll, Rodney Wolfel, George Iskra, Ken Prigodich, Steve Martino

Absent: Mel Masse, Barbara Willard
Also Present: Jeter Cook & Jepson: Bill Mead, Downes Construction, Kathleen Binkowski

The meeting was called to order at 6:35 p.m.

Bill Mead of Jeter Cook & Jepson (JCJ) updated the committee on changes to the drawings. 3-5 developmental and 3-5 Special Education classrooms were moved to the second floor in order to integrate the special education classes with the rest of the school. The committee discussed the roof pitch. Tapered insulation will be used on the Pre-K wing in order to allow for a second floor to be added in the future. Bill Mead also told the committee that they will be able add diagonal bracing in the stairways that will eliminate the need to do poured and placed concrete staircases and also reduce the cost. Ron Pavano discussed mold free sheet rock with the committee. JCJ and Downes will look into the possibilities of using it in areas of the project that require sheet rock. Bill Mead also discussed the brick selections and future presentations to discuss interior and exterior color selections.

Mr. Mead discussed the Hazmat consultant with the committee. The committee reviewed a proposal. The Hazmat consultant will meet with JCJ to go over the floor plan and develop a proposal for removal. Bill Mead also discussed Select Energy, a security consultant, with the committee. The committee reviewed a letter from Select Energy and discussed the GE consultant that is working with the school district on security. The committee discussed forming a subcommittee to work out a security plan for Linden Street School. The committee discussed the time frame for developing a plan and going out to bid for security. The committee should have a plan in place and a consultant selected by the end of January.

Bill Mead discussed Food Service, Technology and Acoustical Consultants with the committee. The contract with JCJ allows for $45,000 for the three consultants and the total of the proposals currently falls under that amount. The committee reviewed a proposal from Crabtree McGraff, Food Service Consultant for $8,725.00. This includes equipment and service connection layout for the kitchen. The committee discussed an acoustical consultant for the gym acoustics. Technology consultants Edvance and Project Management Northeast were discussed. Edvance is a consultant used by JCJ while Project Management is a consultant used by Kevin Ross, Network Administrator for the Plainville School District. There were some differences in the services provided by each of the consultants in their proposals. Edvance's proposal was for $19,000 while Project Management Northeast's proposal was for $21,000.

The traffic study was discussed by the committee. Traffic Engineering Solutions reported that the traffic light on the East Street and Maple Street intersection will need to be re-timed but no other offsite work will need to be performed. The report will be submitted to DOT and their determination should be received by January. Bill Mead Present the committee with an invoice for the traffic report for $5,692,50.

Bill Mead also presented the committee with the November invoice for JCJ's services. The invoice for 65% completion of Design and Development (D&D) Drawings was for $96,065.27.

Downes gave an update to the committee. Downes had reviewed the preliminary drawings. Downes discussed the schedule for D&D drawings with the committee. He discussed relining the fields and casework with the committee and JCJ. Downes will review the plans with JCJ.

George Iskra presented the committee and Downes Construction with a itemized list for 100% completion of the D&D drawings. Mr. Iskra requested that Downes compare the list to the current drawings to determine if JCJ is at 65% completion. The committee discussed the schedule for completion of D&D drawings and the budget.

The committee discussed commissioning. The committee agreed in consensus that Alan Schutz prepare and send out the RFP for commissioning as soon as possible. JCJ will provide architectural floor plans and descriptive MEP for the RFP. A commissioning agent needs to be selected by the first week in January.

The committee discussed LEED Certification. The project currently meets specifications to receive the minimum LEED Certification. Additional soft costs are involved in applying for certification and JCJ and Downes will look into the upcosts of becoming LEED Certified.

The committee agreed to form a subcommittee to review the D&D Drawings and have Downes make the official statement on their completion. The D&D Drawings Subcommittee will consist of committee members, Ron Pavano, Ray Carroll, and George Iskra, as well as ex officio members Dr. Kathleen Binkowsk, Superintendent of Schools, Suzanne Greenbacker, Linden Street School Principal, and Mel Masse, Custodial Manager, and John Laskarzewski, Technology Instructional Leader. The committee also formed a subcommittee for technology and security consisting of committee members Ron Pavano, George Iskra, Ray Carroll, and Becky Tyrrell, as well as ex officio members Dr. Kathleen Binkowski, Suzanne Greenbacker, and Mel Masse. A subcommittee was also formed to review RFPs for commissioning. Committee members Mel Masse, Rodney Wolfel and Steve Martino will serve on the subcommittee to review the RFP's for commissioning.

The committee also discussed the survey for water pressure to determine if a fire pump will be needed at Linden Street School. According to Bill Mead, a water pressure test was performed behind the high school. Because it was not on the same water main as Linden Street School, the Fire Marshall is requiring a new water pressure test be performed for Linden.

RODNEY WOLFEL MADE A MOTION TO ACCEPT THE CRABTREE MCGRAFF PROPOSAL FOR $ 8,725 PLUS 15% OVERHEAD FROM JCJ. RON PAVANO SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

RON PAVANO MADE A MOTION TO APPROVE THE BILL FROM JCJ FOR THE TRAFFIC REPORT IN THE AMOUNT OF $5692.50. RODNEY WOLFEL SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

RON PAVANO MADE A MOTION TO APPROVE THE BILL FROM DOWNES CONSTRUCTION IN THE AMOUNT OF $10,000 FOR PAYMENT. RODNEY WOLFEL SECONDED THE MOTION. MOTION PASSED UNANIMOUSLY.

RON PAVANO MADE A MOTION TO APPROVE THE BILL FROM JCJ IN THE AMOUNT OF $96,065.27 FOR PAYMENT. STEVE MARTINO SECONDED THE MOTION. Discussion followed. THE MOTION PASSED UNAINMOUSLY.

Becky Tyrrell discussed the Board of Education's request for an update on the status of the Linden Street School project. Ken Prigodich will provide the Board with an update on the project. The next board meeting is January 12, 2004.

The Building Committee will hold its next meeting on January 8, 2004 at 6:30 p.m. in Linden Street School. The Technology and Security Subcommittee will meet on Tuesday, December 16, 2003 at 4:00 p.m.

JAY STEEVES MADE A MOTION TO ADJOURN. RAY CARROLL SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY. THE MEETING ADJOURNED AT 9:10 P.M.