Plainville Community School
Linden Street School Building Committee
Agendas & Minutes

November 25, 2003 Minutes

Committee: Linden St. School Building Committee

Date: November 25, 2003

Time: 6:35 p.m.

Attendees: George Iskra, Ron Pavano, Ken Prigodich, Mel Masse, Jack Mastrianni, Jay Steeves, Becky Tyrrell

Absent: Steve Martino, Rodney Wolfel, Barbara Willard
Also Present: Suzanne Greenbacker, Bill Mead, Jeter Cook and Jepson; Edward Moriarty, Downes Construction

The meeting was called to order at 6:35 p.m.

The committee discussed the Bongiovanni contract with Bill Mead from Jeter Cook and Jepson. Bill explained that the town's site plan was hand drawn and not complete. Therefore, Bongiovanni will need to redo the survey and put it into digital format.

RON PAVANO MADE A MOTION NOT TO EXCEED $9,000 FOR BONGIOVANNI TO COMPLETE THE SITE SURVEY. JAY STEEVES SECONDED THE MOTION. THE MOTION PASSED UNANIMOUSLY.

Bill Mead presented the committee with updated schematic drawings. He explained that the stairwells for the new building would be made with poured and placed concrete. He also told the committee about a state law that requires a 1/2-inch per foot roof pitch. He discussed using pitched steel to create the pitch in the roof and how this will effect the ductwork and insulation. Bill Mead also discussed the addition of the pitched roof to the existing gym and cafeteria roofs as well as the drainage system for the roof.

The committee discussed the fire alarm system for the building. Due to requirements for state funding, no renovations should be done in the 1930's section at this time. The fire alarm system should be installed so that the 1930's section can be tied into the system in the future.

The committee discussed the water pressure at Linden Street School. A test was not performed at Linden. There was testing done at the high school and Mel Masse will forward the results to Bill Mead. Linden Street School will need to have the water pressure tested to determine if a fire pump will be needed.

The committee discussed updating the grease trap in the kitchen, heating for the pre-k section, irrigation for the fields, and lightening prevention. The committee agreed that the emergency generator is needed to prevent rooftop units from freezing. The committee also agreed that the administrative offices do not need a separate rooftop system since classrooms will be used during the summer. New electrical services were also discussed.

The committee discussed obtaining a communications and data consultant for the project. The committee agreed to discuss the technology needs for the building with Kevin Ross and John Laskarzewski from the school district's Technology Department. Bill Mead also mentioned that a consultant from Edvance could also be used by the committee. The contract with JCJ allows for acoustical, food service and technology consultants for a total of $45,000.
A security consultant is not provided by JCJ. Bill Mead recommended that the committee contact its current security company for a proposal. Bill Mead requested that the committee provide him with contacts for security and technology consultants.

The committee discussed the LEED checklist. The project currently has enough points for the minimum level of certification. JCJ will continue to check the list and will discuss filing for certification as the project progresses.

Ken Prigodich presented the committee with a bill for site borings from Dr. Clarence Welti for $9,775 and the November invoice from JCJ for $87,652.99.

BECK TYRELL MADE A MOTION TO APPROVE the JETER COOK AND JEPSON NOVEMBER INVOICE FOR $87, 652.99. JAY STEEVES SECONDED THE MOTION. MOTION PASSED UNANIMOUSLY.

JACK MASTRIANNI MADE A MOTION TO APPROVE THE INVOICE FOR THE SITE BORINGS FOR $9,775. BECKY TYRRELL SECONDED THE MOTION. MOTION PASSED UNANIMOUSLY.

The committee discussed the bidding process. The committee agreed that bidding should be done through the town rather than the architect or contract manager. Ken Prigodich will redirect Alan Schutz to go out for commissioning.

Downes Construction reviewed the budget with the committee. The committee discussed the science labs. The science labs will not be used in a manner that would require some of the equipment listed in the budget. The committee also discussed the size of the elevator.

The next meeting of the Linden Street School Building Committee will be December 11, 2003 at 6:30 PM at Plainville High School.

JAY STEEVES MADE A MOTION TO ADJOURN JACK MASTRIANNI SECONDED THE MOTION. MOTION PASSED UNANIMOUSLY. Meeting was adjourned at 8:30 pm