Plainville Community Schools, 47 Robert Holcomb Way, Plainville CT 06062, (860)793-3200

Turf Field Project Update

The Turf Project at Plainville High School will move forward, but with a slightly adjusted time frame, according to Superintendent of Schools, Dr. Jeffrey Kitching.

Members of the Community Turf Field Committee met on June 4th to review the project status. Since the previous committee meeting, staff worked with the project's design consultants and the company that submitted the lowest bid during the first competitive bidding process, in an attempt to cut the cost of the project within the overall budget of available funding. During that period of negotiations, it became apparent that the Committee would not be able to reach an agreement with the company and decided not to bring a contract forward to the Town Council in late May. After considerable discussion between the project designers, Kaestle Boos Associates, Dr. Kitching, Town Manager Robert Lee, and leadership from both the Board of Education and Turf Committee, it was decided that the best option would be to rebid the project in late June, with minor modifications and a revised timeline.

Project modifications for the second bid include a latex track surface, modifying the sideline text, storing existing top soil that is removed on site, and several additional minor adjustments that could potentially produce cost savings, without detracting from the overall quality of the project.

Under the new timeline, construction document revision would occur during the month of June, and the rebidding of the project between June 29-July 27. Once a contract is awarded, construction would begin on August 15th and would include main field earthwork, track resurfacing, practice field earthwork, main field turf installation, and practice field turf installation. Under the new project timeline, substantial completion of the fields is scheduled for November 1, 2015. The Community Turf Field Committee will meet again in late July after the second round of bids is opened.
If the second bid process is successful, the revised timeline will have an impact on the boys and girls soccer and football teams' home game schedule only. The sports will be fully functional throughout the fall season, but it would require alternate locations being secured for some home games. The Athletic Coordinator and coaches are aware and prepared to handle this situation.

"Our primary concern is maintaining the quality of the field we plan for and ultimately install. This adjusted plan provides the best possible opportunity for getting the state-of-art facility our students deserve and for getting it done within the budget," said Superintendent of Schools, Dr. Jeffrey Kitching. "We fully understand the potential inconveniences that the timeline could cause our soccer and football home game schedule, and we will work hard to minimize the effect if the second bidding process is successful."

-Posted on June 19, 2015 at 01:06 PM

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